I. WELCOME AND HONOR CODE
PDS's Honor Code
Princeton Day School is a community of learners. At the heart of this community is an academic, social, and moral education. The school is committed to ethical and personal development and to upholding honorable behavior. Students engage in a continuous process of learning academic and personal integrity, exercising mutual respect, and making ethical decisions.
PDS Honor Code
To Learn Honorably
Is To Live Honorably
In order to foster the development of our community of learners, I will:
- uphold personal and academic integrity
- respect myself and others
- act responsibly and lead by example
- be honest in my own work
- embrace the values expressed in this code
Purpose of the Honor Code: The purpose of the PDS Honor Code is to set a standard of integrity, respect, and compassion for members of the Upper School community. When we respect other people and their work, and when we act in the belief that we should treat others as we ourselves wish to be treated, then we build our community. The Code is a statement of Upper School philosophy that complements PDS's Statement of Philosophy and Mission Statement. Echoing the Mission Statement, Community Council's goal in creating the Code is to learn to "act knowledgeably, to share generously, and to contribute meaningfully."
Responsibilities under the Honor Code: Students and faculty, whether they are part of the community or entering it, should attempt to live by the Code. All members of the community are expected to embrace the values of the code, and members of the Community Council are expected to keep it a living document. Members of the faculty, as educators inside and outside the classroom, share the responsibility of helping students learn how to uphold the values of the Code. Each year on the first day of school, the president of Community Council will discuss the Code as part of his opening remarks, after which advisors will discuss the Code with their advisees during their first advisee meeting.
History of the Honor Code: Princeton Day School has had some kind of an honor code since its founding in 1965. The original "Honor System," existed until 1995. In the fall of each year, students signed the following pledge: "I understand the Honor System at Princeton Day School. I accept my responsibility to uphold it," and agreed to hold each other accountable for infractions such as lying, cheating, stealing, and plagiarism. Faced with increasing student reluctance to monitor peer behavior, Council and the US Faculty voted to replace the Honor System with the Declaration of Academic and Personal Integrity in the 1995-1996 school year. The Declaration defined academic and personal integrity and asserted that trust was an "...on-going process; it is the outcome, not a prerequisite for, the making of a community." Students signed the Declaration, acknowledging only that they had read the document.
In 2003, Council began investigating the reinstatement of an Honor Code, wanting to create a document that could become a more integral part of Upper School life than the Declaration. The authors of the present Code hope that because of its origins within the student body, its clarity, and Council's commitment to maintaining its relevancy, the Code will assume this integral status within the community.
This Code was written and approved by Community Council in 2004 and 2005, and adopted as a statement of Upper School philosophy in a school-wide referendum in 2006. The Code was amended by Community Council and approved with a school-wide vote in 2012. The Code was amended by Community Council and approved with a school-wide vote in 2012. This amendment reaffirms the school's commitment to the Honor Code with the introduction of a book for members of the Upper School to sign pledging their support for the Honor Code and also guarantees an annual assembly dedicated to the Honor Code.
As a college preparatory school, PDS sets a high standard of academic excellence, which includes independence of thought. It offers rigorous training in core skills of verbal and quantitative reasoning and self-expression. We seek students of character and promising intellect who are capable of responding to this challenge. Our broad and innovative curriculum is complemented by our attention to the individual student and by our commitment to recognizing and supporting differences in learning styles.
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Academic Guidelines and Procedures
A. Graduation Requirements. To earn a diploma, a student must complete successfully the equivalent of 18 full-year major courses during the upper school years, including:
- 4 years of English
- 3 years of mathematics
- 2 years of history, including United States history, usually in 10th grade
- 2 years of laboratory science: biology in 9th grade and either chemistry or physics (Students are encouraged to take all three disciplines before finishing at PDS. They must take the introductory-level course before taking the A.P. course in that discipline, and generally, should take all three before taking an A.P. course.)
- 2 years of one foreign language
- 1 year of religion
- 1 year (or 2 minors) in fine or performing arts
- 3 years of electives (3 years of year-long major courses, or 2 majors and 2 minors)
Also required for all students are:
- participation in the physical education program for five trimesters, plus health class in 10th grade.
- By mid-September of senior year, completion of a minimum of 50 hours of community service, with at least 26 of those hours in one area of concentration.
- Successful completion of a Senior Independent Project.
B. Student Course Load and Sectioning. These requirements define a minimum upper school program and are designed to allow flexibility for students with special interests. Students must be enrolled in four major courses each trimester and are encouraged to choose additional elective courses; most carry five majors and a minor. Six majors is an exception and requires approval from the Head of the Upper School.
Sectioning: School administrators, department chairs and faculty give careful thought and consideration to the sectioning of individual students. The school does not solicit parental requests for sectioning students, and parents are asked not to make special requests for certain teachers or placement. Parents who feel they have information important to the placement of their child may submit it in writing to the upper school head. The school must have the final say about the educational grouping and placement of students.
D. Course Withdrawal: The school reserves the right to withdraw any course for which there is insufficient enrollment.
E. Pass / Fail (optional): Any eleventh or twelfth grade student who is taking a fifth course that is not a requirement for graduation has the option of taking this course on a pass/fail basis. The decision to exercise this option must be made before the end of the fourth week of classes. Once a student decides to opt for a pass/fail grade, it needs to remain as such and not switch back to a standard grade. It is only a pass/fail option (no High/Low Pass). Passing grade is a 60.
F. Pass / Fail (required): Because of the pace and rigor of our academic program, students who are away from school for extended periods and miss a substantial amount of class time (e.g., a medical leave) may not be eligible to earn grades or credit for their courses. If a student misses over six weeks of classes in a single trimester, the student may be required to repeat the entire academic year. If a student misses more than three weeks of classes in a trimester, they will be graded on a pass / fail basis for that term, with the school defining the amount of work required of the student to earn a pass (temporary "Incompletes" may be given at the discretion of the Head of the Upper School in cases where the student needs additional time to complete work to earn a Pass -- though in all cases incomplete work from a prior trimester must be completedwithin four weeks of the end of the trimester).
G. Drop / Add Courses: A student who wishes to drop or change a course must do so before the third Friday of the first trimester of classes without having it recorded in the permanent record. After that time, students are committed to completing every course. Should exceptional circumstances arise, the students may petition the head of upper school to be granted permission to drop the course. If this permission is granted, it will be recorded as dropped/passing or dropped/failing, and the date noted. Dropped minor courses are subject to the same rules. A sixth major may be dropped without a penalty through the first half of the first trimester. Any dropped/failing course must be made up, including that taken by a senior, unless the faculty vote otherwise. Thus, a senior may not graduate if she/he drops a course with a failure in her/his senior year. In fact, seniors are expected to remain in year-long courses and are only released from courses pending approval of the senior independent project committee and faculty.
H. Deadline for Entering a Course: Students may not enter courses after the end of the second full week of classes without the permission of the Head of Upper School.
I. Course Changes: All course changes must be arranged with the head of upper school.
J. Advanced Placement Course Guidelines: Many of the departments offer Advanced Placement (A.P.) courses, which have a nationally-based curriculum, entailing a level of commitment and rigor appropriate to a college level course, culminating in a three-hour national exam. Each department has determined the criteria by which a student may qualify to enroll in a given A.P. course. The school makes sure that this challenge is a correct match by consulting the teachers, department chairs, and advisors, who verify that the student meets the criteria for entering the course. Not all students are eligible or appropriate for A.P. classes, and the school reserves the right to make that decision. In order to honor the integrity of the A.P. program, a student who enrolls in an A.P. course will complete the course and sit for the A.P. exam. Following the A.P. exam, a senior may be excused from the class if she/he has an approved senior project, while underclassmen must continue in the course until the end of the year. Students are required to attend all classes during the A.P. exam period, including those held on the remainder of the day of an A.P. exam, although they are allowed to be unprepared for those classes without penalty. If a student who has a morning exam leaves early or one who has an afternoon exam arrives late, it will be treated as an unexcused absence.
K. Upper School Homework Policy: Thanksgiving recess, winter vacation and spring break are no-homework holidays for Upper School students. When Rosh Hashanah and Yom Kippur fall on week days, during the first day of Passover and the Easter weekend, the day after the holiday will be designated as a ‘nothing due’ day when no papers, tests, or long-term projects will be due. If teachers need to assign regular homework for those days, this must be assigned prior to the weekend that comes before the holidays to enable students who celebrate these holidays to have ample time to do the work.
Several religious traditions are followed among our diverse student body. Therefore, at various times of the year, students may be absent from school to celebrate religious holidays, and such celebrations may prohibit them from doing school work. Students should be given three days following the holiday to make up the work they missed and an extra day to study for tests/quizzes and to finish long-term projects.
Because of their need to adhere to a nationally set curriculum with exams in May, upper school Advanced Placement classes will, if necessary, be exempt from the no homework policy. (May 2009)
Homework Guidelines, including When Absent: Homework is an integral part of the learning process at PDS. In order to help students manage their time and workload, PDS faculty provide students with clear and timely assignments. Wherever the course material permits, teachers are encouraged to provide weekly syllabi so that students can plan ahead. Homework assignments should be reasonable in length and reflect that most courses meet four days a week. A general guideline for homework is 45 minutes per class. When planning assignments, faculty should be careful to adhere to this guideline, out of respect for our colleagues and, above all, for the well-being of our students.
There is no general policy regarding homework when a student is sick or absent. Most students are responsible about making up work, being proactive about telling faculty that they will be absent and getting the homework ahead of time. When sick or absent, the usual procedure for a student to get assignments is to e-mail his/her teachers or a classmate in the course. All courses should have Schoology pages where syllabi and assignments are posted. When a student returns to class, it is encouraged that the student talk directly with the teacher to see what s/he missed.
L. Study Procedures:
- For the first two trimesters, all freshmen are assigned to study hall in their free periods. Some may remain in study halls for the duration of the year.
- The fact that large portions of the student body will be free at certain times of the day puts a great responsibility on each individual student. It is each student's responsibility to make sure he or she is not in any way interfering with or annoying any student who is trying to work.
- The following places are available for study:
- Inside the building in the library, in any classroom not in use, in Shepherd Commons, the Campus Center or the theater lobby.
- Outside the building, but within the school boundaries.
- The following areas are not to be used for study unless specific permission has been obtained:
- administration offices
- arts and crafts rooms
- music rooms
- all service and maintenance areas
- art gallery
- Those students who have lost the privilege of independent study (free periods) or who for academic reasons are assigned to the supervised study hall must work in silence for the duration of the study period and must confine their work to material relevant to their classes and/or assigned by their teachers. The only reasons that would justify a student being excused from the supervised study hall would be the use of the library or to meet with a teacher. In either case a note must be presented to the proctor before the student leaves the study hall and must be signed and returned to the proctor before the period ends. The note may be issued in advance either from the teacher whose assignments require library work or from the teacher whom the student needs to see.
- Students who have three major tests or papers on one day may request one to be postponed. The student should consult his/her class dean first and work out the process.
III. GRADING SYSTEM
Grades are a short-hand way of conveying much of a student's progress, effort and achievement. Each trimester is a separate entity; grades and comments are issued at the conclusion of each trimester. Advisor comments are also written in January and June. The written comments still remain the most important aspect of the grading process and, to this end, the grade should be placed in the context of the written comment.
A. PDS's Grading System
The grading system is an easily recognizable system: A thru F, with (+/-), correlated to a 100 point scale. When classes begin in the fall, each faculty member will distribute a course assessment guideline to students, clearly stating how student work is to be evaluated. This grading system still allows teachers to incorporate nonquantifiable factors into this final evaluation, including a student's overall synthesis of course material, contributions to the class, effectiveness in meeting deadlines, and consistency of effort. The most important aspect of PDS's grading system is the detailed and descriptive comments at the end of each trimester, which go to the heart of evaluating and summarizing a student's work in a course.
PDS's Grading System
A thru F (+/-) Rubrics
A+ 98-100 Outstanding
A 93-97 Exceptional
A- 90-92 Superior
B+ 87-89 Excellent.
Exceeds course expectations
B 83-86 Very Good
B- 80-82 Fine Quality
C+ 77-79 Good
C 73-76 Satisfactory
C- 70-72 Adequate
D+ 67-69 Weak, Poor
D 63-66 Minimally acceptable
D- 60-62 Summer work required
F 0-59 Failing No credit.
(A+ through B+ are honors grades.)
Honors List: An honors list is issued at the end of each trimester. To be eligible for the honors list, a student must have four or more honors grades (A+ through B+) or a B+ average overall, and nothing below a C+ in all other courses that trimester. Grades from courses taken at other schools, including Princeton University, cannot be counted toward the honors list. Given the shortened third trimester and change of program for seniors, who are engaged in their projects, there is no honors list for seniors during the third trimester.
Cum Laude: Students who have demonstrated academic excellence in accordance with the school's educational philosophy during their upper school years are eligible for election to the Cum Laude Society in their senior year. The total number of students elected may not exceed 20% of the class.
C. Incomplete Grade
An “incomplete” (I) grade indicates that the student owes the teacher some work. The student will receive a written comment, indicating an agreed-upon deadline for completing the work. The student must meet the deadline in order to receive a grade and credit for the course.
D. No Credit Grade
A “no credit” (NC) grade indicates insufficient attendance in a course; it is intended for frequent and/or extended absences only. Students are expected to be in school and present in class. Frequent absences (four to five per trimester) from a course will result in a written interim comment from the teacher. If the absences continue, the parents and student will confer with the teacher, the student’s advisor and the class dean. Repeated absences (more than six per trimester) could lead to the student receiving “no credit” for the course. “No credit” may not be used in place of a failure. If the decision is made to award “no credit” for a course, the head of upper school will inform the family, and in consultation with the faculty, investigate ways for making up the credit.
A student must pass English, mathematics and two other subjects in order to be promoted to the next grade. All failed courses must be made up unless the faculty and Head of Upper School decide otherwise. A senior may not graduate if she/he fails a course in her/his senior year. Each department will be responsible for determining how failed work is to be made up.
A final grade of D or D-, although passing, indicates that summer work may be required. Each department will decide in which case it will require it. In the event that a failed course is not made up satisfactorily during the summer, the decision as to what course of action will be followed will be made by the administration and the department concerned.
F. Academic Probation—Policy and Procedures
A student who is in serious academic difficulty is placed on academic probation upon a review by his or her teachers, advisor, and class dean and based upon the criteria below. This action is usually taken at an academic meeting after assessment by faculty who teach the student, recommendations of the advisor and class dean, and with the approval of the head of upper school.
Academic probation may take slightly different forms but must include:
- a meeting of the advisor with the student to devise a contractual plan of action to address the problem, drawn up by the student and advisor, then signed by the student, the student's parents, advisor, and teachers;
- a meeting with the student's parents;
- a letter to the student's parents written by the class dean, enclosing the contractual plan of action.
This contract focuses on establishing academic priorities, but generally does not affect the student's involvement in athletics and/or other extracurricular activities. The probationary period is usually for one trimester, but can be for two. The student's academic status is reviewed at subsequent academic meetings and he or she is released from academic probation based partly on the successful completion of the contract and with approval of the student's teachers, advisor, class dean and the head of upper school. A student who remains on academic probation with no significant improvement for three trimesters in ninth and tenth grades and two trimesters in eleventh and twelfth grades is usually advised to seek another school. Timely counselling is part of this process.
Procedures (read more)
IV. ACADEMIC STATUS
To represent the school in any extracurricular activity (elected office, athletic team, play, etc.) a student must meet satisfactory standards of scholarship and citizenship. Each case in question will be decided individually by the administration and, when appropriate, in conference with the teachers, athletic coaches and advisors concerned. A student who is on academic probation may not run for elected office. For students to participate in school-sponsored trips they must have all academic work up to date. No student may be barred from any regularly scheduled physical education activity for academic reasons without the approval of the administration.
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B. Medical Leave and Academic Implications (Incomplete/Pass Fail/Repeat of Academic Year)
Extended absence due to illness or other medical conditions may result in the student being placed on "Medical Leave." Parents may request a Medical Leave on behalf of their child or the school may require a student to take a Medical Leave in situations where an illness (e.g., mono) or injury (e.g., a concussion) render the student unable to attend classes and meet academic obligations for extended periods.
C. Leave of Absence
Circumstances occasionally arise where a student requests -- or is required by the school -- to take a leave of absence from PDS:
- In circumstances where the student wishes to take a leave from PDS to participate in an outside program requiring an extended time away from PDS, the student and his / her family should contact the Head of the Upper School and present a formal written request, which the school will then evaluate on a case-by-case basis. For more information, see Section E below ("Adjunct Status").
- If in the school's judgment a student poses a risk to the health and safety of him or herself, another community member, or the overall health, safety and well-being of the PDS community, the school may require that the student take a leave of absence. The school has an "Individualized Risk Assessment" process that it follows in these situations. Parents and students will be provided with a copy of these policies and processes when circumstances requiring an individualized risk assessment arise.
The school will exercise its obligation to require the withdrawal of a student any time it becomes evident that the school program is clearly unsuited to his or her needs, that progress is unsatisfactory, that the student's influence does not serve the best interests of the school, or that the attitude of the student or of his or her parents is uncooperative.
If in the school's judgment a student poses a risk to the health and safety of him or herself, another community member, or the overall health, safety and well-being of the PDS community, the school may require that the student withdraw from PDS. The school has an "Individualized Risk Assessment" process that it follows in these situations. Parents and students will be provided with a copy of these policies and processes when circumstances requiring an individualized risk assessment arise.E. Adjunct Status
(Extended, nonmedical leave from PDS; to undertake a specific pursuit.) The classroom experience is the heart of a PDS education. In the very rare and limited circumstances when the school grants "an adjunct status," whereby a student enrolled in PDS is away for an extended period on a nonmedical leave, it does so with some of the following considerations:
- PDS needs to have a written request in a timely fashion (at least a month in advance, more in the case of longer leaves) and will consider each proposal on an individual basis, based on input from student's teachers, advisor, and class dean, as well as college counselor. The school will also need to evaluate both the length of time that an individual student might be away and how much this may affect any given teacher(s).
- PDS considers the total number of students away at any given time, usually no more than two; priority will be given to seniors and to those students who have not had a previous off-campus opportunity.
- A student needs to be in good academic standing, be current in all of his or her community service, be highly responsible, and be able to handle independence.
- A student will need to be associated or affiliated with a school, which can provide an academic setting and possibly provide tutors; have computer access to the PDSnet/Internet and a fax; and be willing to bear the cost of express mail.
- A student accepts the responsibility to stick to his or her established schedule; a change of schedule without notification, resulting in a student's late return to PDS, is not acceptable and late work will be penalized as determined by the teacher.
- Students, parents, and faculty recognize that the classroom experience is at the heart of the PDS education. It is impossible to replicate this situation while a student is away. It is thus also understandable that it may not be appropriate or fair to assess and evaluate an adjunct student in the same manner as a student at PDS. Therefore, a student accepts the notion that she/he will be evaluated on a grading system involving high pass, pass, low pass, failure grades. Should a student be on a non-PDS approved exchange program, in which grades are given, a student would receive the grades from that program and thus not be subject to the grading system at PDS. In this case, PDS acknowledges the program on its transcript, but a separate transcript needs to be obtained that reflects the grades earned during this program.
- There is no tuition rebate/reduction for the period away from school, but see section C (c) below.
V. ACADEMIC OPPORTUNITIES
A. Independent Study, Field Trips, and International Trips
Students may receive credit for independent study, with departmental approval. They must submit a written proposal to the head of upper school, which includes: a description of the course including expectations, course length, meeting times, and amount of credit earned. (Forms may be obtained from the registrar's office.)
The physical education department will evaluate individual requests from upper school students to substitute outside projects in place of their regular physical education classes. Each request will be reviewed, evaluated, and voted on by all members of the physical education department. The following guidelines are used in determining its decision:
- The project must be an activity that is not already offered at PDS. (Recreational activities are not to be used for this purpose.)
- A minimum of eight to ten hours of instruction and/or supervision must be met per week.
- No more than two terms per school year may be used for this purpose.
- A biweekly report checking activity progress must be handed in to the physical education department head. These reports must be handed in on time to ensure continuation with said project.
Educational Field Trips: Occasionally during the school year, various classes may take educational field trips to the theater, museums, historical sites, etc. In the upper school, parents sign a "blanket" field trip permission form at the beginning of each year.
International Trips: PDS-sponsored trips beyond the United States must be of educational value and of relevance to Princeton Day School's academic program. These student trips are not required and usually occur over school breaks or holidays. No trips may occur, however, to those foreign countries for which the State Department has issued travel warnings (www.state.gov) or for which the Center for Disease Control has issued health warnings (www.cdc.gov).
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B. Peer Leadership Training
The Peer Leadership Training Program is an academic and leadership program for seniors. In the spring of their junior year, they are selected to become Peer Group discussion leaders. The selection process includes an application, student Peer Leader interview, and the criteria of citizenship, demonstrated leadership, responsibility, commitment, empathy, articulation, and organization skills. As Peer Group discussion leaders, they meet with freshmen in an informal but structured setting once each week for most of the school year. The Peer Group format focuses on peer relationships by using problem-solving and group cohesion exercises, improvisational skits, and small group discussions to help students adjust to new academic and social pressures. Members of the faculty work with the seniors.
The purposes of the program are:
1. To help students understand the variety of roles and responsibilities they encounter in life.
2. To help students understand their own values and how these values affect relations with other people.
3. To help students think through problems and explore alternatives, thus improving problem-solving skills.
Peer leaders are required to attend a three-day retreat in late August, a two-day retreat in mid-winter, and a one-day get together at the conclusion of the program. Peer leaders also are required to attend a "leadership training" class three days each week. In this class, peer leaders meet with staff supervisors to improve leadership and communication skills and to develop a greater awareness of how a group functions. Senior peer group leaders must carry the peer group leadership training class as a sixth major. If peer group leaders commit a primary offense or otherwise engage in conduct unbecoming of a leader they may be removed from their position.
C. Exchange/Off-Campus Opportunities
PDS offers upper school students a remarkable array of foreign exchange and off-campus opportunities to spend part or all of the year in another country or in a different region of the United States and/or to host a student from another country or part of the United States in Princeton. These PDS programs include the following:
a. Foreign language exchanges: over the years, PDS has developed various language and cultural exchanges with such areas as France, Canada, Spain, and Mexico.
b. International exchanges: School Year Abroad (SYA), the English-Speaking Union, ASSIST and Swiss Semester.
c. Domestic Programs: the trimester exchange program with 10 independent schools, the Maine Coast Semester and the High Mountain Institute.
Students and their families may ask the school to consider other programs. Decisions will be made on an individual basis, with special consideration given to programs endorsed by the Council on Standards for International Education Travel (CSIET), an accrediting body to which PDS belongs. Such applications will be acted upon as either an exchange program, adjunct status, or (where more appropriate) as an independent project. Any program that might fulfill course, departmental, and/or graduation requirements would require approval by the department chairs. PDS endorses programs that are inclusive in scope, open to any member of the upper school. As a matter of policy, and for financial reasons, the school grants the equivalent of three full tuition waivers each year, with the programs listed given priority. A PDS student participating in a longer exchange or off-campus program is not technically enrolled at PDS, and thus may not participate in athletics or any other extracurricular activities at PDS. All grades submitted by the hosting exchange program will be represented separately on the PDS transcript.
D. Princeton University Courses
Students with very strong academic records who have exhausted the PDS curriculum in mathematics, chemistry, physics, biology, computer science, music or foreign language, or wish to study a foreign language not offered at PDS, may apply for approval to enroll in designated courses at Princeton University. These courses are offered to local high school students through the Teacher Preparation Office at Princeton University which sets the criteria for admissions. At this time the criteria include:
- The student must have completed all the available high school courses in the subject.
- The student must have maintained a grade of A- or better in the subject area.
- The student should have a 3.5 average in all courses taken during his/her high school career.
- High school students who wish to take a course in math, French, Spanish, German, biology, physics, chemistry or computer science must take the A.P. test or the SAT II in that subject. To be admitted to the program, the students must achieve a 4 or 5 on the A.P.exam or 700 on the SAT II.
- If a student is currently taking a Princeton University course, he/she must earn a grade of B or better in that course to continue.
If a senior enrolls in such a course during Princeton's second semester, he/she is required to continue with the course up to and through the final examination, including during the senior project period. Shortly after the semester ends, the registrar's office sends the grades to PDS to be recorded on the high school transcript. The University does not issue transcripts to high school students.
E. Frank Jacobson Music Scholars Program
The Frank Jacobson Music Scholars Program is designed for students who either: 1) envision a career in music, 2) have the ambition to major or minor in music in college, 3) want to delve deeply into music study because of a significant passion for the subject and the role it plays in their life. The program allows the serious music student the opportunity to elect four majors, with the fifth major being an independent study with an experienced music teacher who would provide appropriate instruction. This allows the student access to outstanding teachers and ample practice time for this kind of rigorous music study. Though the program was designed to reduce the course load of the music scholar, it is acceptable for the student to take five majors, having their Jacobson Scholar independent study being the sixth. Regardless, the commitment, expectations and requirements of a Jacobson Music Scholar would remain the same.
- Students must apply for the program by filling out an application.
- Students must submit a letter of recommendation from a music teacher outside the PDS faculty.
- If accepted, the student would take a weekly lesson in their major performance instrument (or composition). The private teacher is required to document hours of study and submit standard PDS grades and comments.
- The student would perform in at least one PDS ensemble during their years as a Jacobson Music Scholar.
- The student would perform a recital at the end of each year of study.
- The student would be required to take AP music theory
The program was designed to be a two-year program (junior and senior years); however, students may petition to begin in the senior year.
F. Senior Independent Projects
Princeton Day School, as it indicates in its statement of philosophy, fosters independence as an integral part of all learning. We provide seniors with opportunities to explore even greater independence through projects outside of the school or through one-on-one projects in school. During the final weeks of the third trimester, including exam/review days, all seniors substitute an independent project for all or part of their course work.
In designing their proposal, students research and propose a project, find a sponsor and set the goals they hope to reach. Projects may involve the investigation of career possibilities, service to the community or the pursuit of a particular interest, talent or lifelong dream. Projects, which may be in-school or out-of-school, must have intellectual, artistic or educational content, and require the approval of the Senior Project Committee (SPC).
Seniors write detailed proposals for their projects and submit such proposals to the SPC. The proposals must include, among other items, a detailed description of the student's goals and the role of the student's supervisor in the project. The SPC reviews all proposals, paying particular attention to the appropriateness of the project in light of the philosophy of the school and the overall objective of the program. The SPC also considers the level of adult supervision when reviewing proposed projects, especially those that involve off-campus work or study. All proposals must be approved by the SPC; if the SPC rejects, or asks for the refinement of, a student's proposal, it is the responsibility of the student to submit a revised proposal that is satisfactory to the SPC.
Throughout the project period, the PDS faculty advisor and project supervisor help support the student's efforts. The project supervisor may be a member of the faculty, an off-campus person (such as a supervisor on an off-campus project), or the student PDS advisor. Ideally, there should be a link between the expertise of the faculty member and the topic of the project.
GENERAL PROJECT GUIDELINES:
- Successful completion of the program is a requirement of all seniors for graduation.
- Seniors still completing graduation requirements, including P.E., must remain in the required courses until the end of the year. Students enrolled in A.P. classes must continue in these classes until after the A.P. exams. Seniors enrolled in second-semester courses at Princeton University must complete these courses, and may not drop them during their senior projects.
- Part-time projects may be proposed by students who are remaining in some, but not all, of their classes. If a student drops a course during this period, such as an A.P. course following the exam, the project will expand accordingly. The time devoted to the project (see below) will be checked weekly by the student's PDS faculty advisor (i.e. the student and his/her advisor will keep in close communication).
- Students may not accept remuneration for any work they do as a part of the project. Nor should students be so financially burdened by their project that they undertake fundraising efforts.
- A student should devote a minimum of 30 hours a week to a full-time project or a proportionate time to a part-time project resulting from AP classes, as determined by the SPC. If a student uses the project period to complete the community service or PE requirement, the project time commitment will not be reduced proportionately. During the last week of the project when presentations and class meetings occur, the time commitment for the project will be decreased proportionally.
- Seniors whose projects culminate at the Performing Arts Festival (PAF) should include in their original proposals a plan for the weeks that follow the Festival.
- International travel or exchange programs are not allowed for Senior projects.
B. Senior Project Committee (SPC)
The SPC consists of the Dean of Students and three other faculty members (including the committee chair) appointed by the head of upper school, as well as two members of the senior class designated by the faculty members of the committee in the fall. The committee prepares and distributes informational and proposal documents to students, advisors, and supervisors, as well as sets calendar dates, reviews first and second drafts of proposals, communicates with advisors, and troubleshoots if need be.
C. Responsibilities of the Senior:
(These responsibilities need to be fulfilled to the satisfaction of the SPC for graduation.)
1. Submit proposal and, if necessary, a revised proposal.
2. Complete the project as described in the proposal.
3. Keep a journal:
a. at least four entries a week (20-24 entries in total).
b. review journal with PDS faculty advisor (and, if appropriate, with project sponsor) at midpoint and end.
4. Communicate with the PDS faculty advisor or supervisor once a week about the progress of the project.
5. Ensure that the supervisor receives and submits evaluation reports.
6. Give a thorough, specific, ten- to fifteen-minute formal oral presentation after completion of the project and remain in attendance for the entire presentation session.
7. Submit a bound written summary to the SPC chair on the Friday following the presentation. Include the following, enclosed in a report cover, as it will be placed in the school library for future reference:
a. a description of the responsibilities/duties entailed in the project.
b. a discussion of successes, obstacles, surprises, etc.
c. a statement of the project's personal value.
VI. COLLEGE COUNSELING
A. Philosophy and Process
College guidance and other post-secondary school planning at PDS stresses a three-pronged approach. First, students are encouraged to evaluate themselves - from academic, social and personal standpoints. Second, they are made aware of a range of options and taught how to evaluate these further. Third, they are provided with the necessary tools to understand the admissions process at selective colleges and to present themselves effectively to the colleges they wish to attend.
All upper school students receive advice on course selection and standardized testing. Individual college guidance begins in January of eleventh grade, following receipt of an extensive handbook, fall visits by college admissions officers and a college night, all of which are designed to introduce juniors to the admissions process. Spring college fairs bring 90 additional college representatives to campus.
Parents are urged to attend their son's or daughter's first meeting with his or her college counselor. After that, the student continues to work closely with a college counselor, both individually and in small seminars, with parents kept informed of his or her progress toward final college choices. Parents are encouraged to share their questions and concerns throughout the process with their child's counselor. There is also a financial aid information session offered each winter and the college counselor is available for questions and materials regarding financial aid.
While most of our graduates have chosen to attend a highly selective institution, the guidance program emphasizes process, not product. Students are encouraged to find their own unique path through the college selection process, working alongside the college counselor to find a range of colleges that best fit the criteria they have identified. We believe that going to college should be a rewarding and enriching experience, providing each student with the optimum opportunity for personal and intellectual growth.
B. Standardized Tests
Students in the upper school take a number of standardized tests throughout their four years including PSATs in grades ten and eleven; SAT-I Reasoning Tests in grades eleven and, generally, twelve; at least three SAT-II Subject Tests at the time most appropriate to that test; and, if appropriate, Advanced Placement Tests following completion of an advanced placement or comparable curriculum.
VII. STUDENT SUPPORT
A. Advisory Program
Every student in the Upper School has a faculty advisor with whom they check in daily. The student can discuss academic or personal problems with his or her advisor. In grade 9, students are assigned advisors and 10th-12th graders choose their advisors. The advisor is interested in, and invested in, multiple aspects of the student's life at school. The advisor writes a report about the advisee in January and June and meets with the advisee regularly to discuss academic reports, progress, and planning. The success of the advisor system rests on the student, advisor, and parents and students come to realize that the more initiative they show in seeking out his or her advisor for consultation, the more beneficial the relationship becomes. The advisor is the first point of contact for questions and concerns, and parents should confer with the advisor as the need arises.
B. Class Deans
Although all faculty are in communication with parents, it is the dean who is the central liaison with parents about issues relating to a particular class. Whether it be adjustment to upper school issues for ninth graders, the sophomore research paper, PSATs and college process for juniors, to senior projects and commencement issues for seniors - often these questions can be answered by the deans. Each dean is also responsible for grade-level activities. These might include helping with the freshman orientation to the junior dean coordinating the prom to the senior dean helping to oversee commencement. The deans also serve in other important capacities and because of their lengthy experience at PDS, they are a wealth of information and have a great deal of wisdom. The deans are central to maintaining school rules; they have the right and responsibility to enforce them. In particular, they are the ones who bring the students, if warranted, before the school's student-faculty Judiciary Committee, which in turn makes a recommendation to the head of upper school. Please note that PDS does not keep discipline issues as part of a student's permanent record.
C. Health, Diversity, and Other Services
The Director of Wellness, school nurse and counselor, and the college guidance counselor are in place to support students.
VIII. STUDENT BEHAVIORAL EXPECTATIONS
The student code and disciplinary system of Princeton Day School are extensions of the school's educational philosophy, which describes how members of the community work together to uphold the values we all share. Throughout their years in the upper school students make choices that influence their lives and those of their peers. As educators, we seek to guide students in making responsible decisions, and to work together to help them learn from any errors in judgment that they may make.
As members of a community of learners, students at Princeton Day School are obligated to uphold the school's expectations for behavior. These expectations reflect a desire to maintain standards that contribute to an environment of trust and respect for other individuals, their property, and school property. When a student violates the behavioral expectations of Princeton Day School, a part of the educational process that transpires is the application of disciplinary consequences. All violations of behavioral standards result in consequences to the student, but the nature of such consequences is a function of the nature and circumstances of the offense.
The student code describes the community's standards for behavior and the rules and procedures by which the upper school of Princeton Day School is run. For policies against harassment, please read the relevant text below or see "Student Life" on the General School Information page. Each student is responsible for upholding these standards in his or her personal conduct. A PDS student is subject to school rules whether on campus or off campus on a school-sponsored event. Furthermore, a PDS student who is employed by the school must abide by the general school rules. The school has categorized offenses as primary (the most serious offenses), secondary (less serious offenses), and tertiary (least serious offenses).
A. Primary Offenses
Discretionary Procedure. Although the below are the primary offenses, and are often dealt with by the deans, the Judiciary Committee, and the Head of Upper School, the Head of School has the right to deal directly with the issue and its consequences, including dismissal from PDS.
- Actions That Pose A Risk to the Health, Safety, and Well-Being of Others, Oneself, or the Overall PDS Community: The school's most solemn obligation is to ensure the health, safety, and well-being of every student and of the entire PDS community. A student may be removed from school -- or restricted from participation in school programs or other activities -- in circumstances affecting their own safety, the safety of a community member, or the health, safety, and well-being of the overall PDS community. The school has an "Individualized Risk Assessment" process that it follows in these situations. Parents and students will be provided with a copy of these policies and processes when circumstances requiring an individualized risk assessment arise.
- Intentional vandalism. Princeton Day School belongs to everyone and should be respected. Each student should assume a personal responsibility to see that damage or marking of the building, its furnishings, or artwork does not take place. The cost of repairing, cleaning, or replacing school property may be charged to the offenders, their class, or to the student body.
- Lying, cheating, stealing, academic/personal dishonesty, and plagiarism. These offenses are morally wrong and are direct violations of the essence of the Princeton Day School community. Plagiarism is the use of another person's ideas or work in a written assignment without proper acknowledgment. By placing one's name on a piece of writing, a student pledges that the work submitted is entirely his/her own. Plagiarism violates the academic integrity and the moral code of the institution. It is subject to the procedures and penalties of the school's disciplinary process. Because plagiarism is such a serious matter, it is important to explain some of the various forms it may take:
- You are plagiarizing when you pass off as your own someone else's story, article, essay, words or theme;
- You are plagiarizing when you paraphrase someone else's story, article, essay, words or theme without proper acknowledgment as to its original source;
- You are plagiarizing when you use, without proper footnoting, another person's ideas or interpretations, thus creating the impression that these ideas originated with you. (Barron's Handbook on the Research Paper)
- In addition to a student facing disciplinary consequences, work determined to be plagiarized or gained through cheating does not receive credit.
- Use, possession of, being under the influence of, being in the presence of, or trading in drugs or alcohol or being in possession of drug paraphernalia. If the student is suspected of having drugs or alcohol on campus, a body search (in the presence of a witness) as well as a locker search may be conducted. A student in possession of drugs at school may be dismissed. Moreover, in accordance with NJSA18A:40A-12 and NJAC 6A:1604.3, students who are suspected of being under the influence of alcohol and controlled dangerous substances may be subject to testing mandated by the school, which shall be administered by an outside laboratory. If a student is reported to the head of school or head of upper school as possibly being involved in the use of drugs or alcohol off school grounds, he or she will confer with the student individually about the seriousness of their being identified as a drug or alcohol user. As state and federal laws prohibit the use of illegal drugs, it would be necessary for the school to cooperate with the police and other law enforcement agencies in addition to subjecting offenders to disciplinary action at PDS. (See PDS Alcohol and Drug Policy under General School Information.)
- Actions that endanger the safety of others (and/or oneself) in any way, such as fighting or reckless driving.
- Possession of any weapon, including, but not limited to, guns or knives.
- Threatening or abusive behavior -- physical or verbally threatening, abusive, intimidating, demeaning, or deliberately disrespectful behavior towards a member of the school community or guest.
- Harassment, including hazing and bullying in person or through any other means, including through social media.
- Smoking and the use of tobacco products on the school's grounds. Princeton Township ordinance forbids students from smoking within 1,000 feet of a school. Students may be subject to civil procedures after exhausting the school's remedies.
- Possession of PDS keys without specific authorization from the head of upper school or the head of school.
- Being on campus, unless under faculty supervision, when the school is closed, generally after 10:00 pm.
- Serious or repeated e-code violations. (See Computer E-Code section.)
- Leaving campus (school bounds) without signing out (even forgetting to do so). (The school bounds refers to areas visible from the building: lawns around Colross, the island in the center of the traffic circle, the ice rink, the playground areas and the near edge of the ravine behind the school. The playing fields, parking lots, and woods, both to the south and north of the building are out of bounds. In addition, upper school students are asked not to use the lower school playground, the gymateria, the Mathey Gymnasium, and the middle school recess area during the academic day.)
B. Secondary Offenses
Consequences may include extended detention and/or work detail, usually scheduled on Saturday mornings from 8:00 a.m. until 10:00 a.m.
- Disobedience of a direct request from a member of the faculty or staff.
- Absence from a scheduled activity, including classes, teacher conferences, study halls, assemblies, class meetings, all-school meetings, lunch duty, athletic practices and games, club meetings, and other activities as designated by the school unless an acceptable excuse has been submitted to the appropriate member of the faculty or dean.
- Engaging in disruptive behavior.
- Committing petty vandalism, defined as minor and unintentional or unthinking damage to school or personal property.
- Failure to respect the privacy of any member of the school community
C. Tertiary Offenses
Consequences may include detention and/or work detail, usually scheduled Saturday mornings from 8:00 a.m. until 10:00 a.m.
- Use of inappropriate or offensive language.
- Recreational games such as Frisbee, that might cause injury to a nonparticipant or damage to the school such as a broken window, are not to be played around school buildings.
- Lateness to any scheduled activity, including classes, teacher conferences, study halls, assemblies, class meetings, all-school meetings, lunch duty, athletic practices and games, club meetings, and other activities as designated by the school unless an acceptable excuse has been submitted to the appropriate member of the faculty or dean.
- Involvement in loud or inappropriate behavior that violates community standards of decorum.
- Use of computers or electronic devices for improper or non-school related work in any area of the school except the Campus Center. Computers on which computer games are played in an area of the school other than the Campus Center may be confiscated.
- Use of cell phones in any area of the school except the Campus Center and outside the building. Students must turn off cell phones when in school and not in the Campus Center. Cell phones that are used in an area of the school other than the Campus Center and outside the building may be confiscated.
- Use of personal music players (CD players, iPods, etc.) except with headphones while seated or studying in the theater lobby, Shepherd Commons, the Campus Center, vacant class rooms, and other social areas provided that:
- the volume is at an appropriate level? as to not disturb others;
- the student listening can hear others speaking to them under normal circumstances;
- the student respects all requests made by a faculty member to turn off the player in use; and
- the student is not listening to personal music while present at a school presentation, gathering, or class, including study hall.
- Playing cards in any area of the school other than the Campus Center.
- Eating food or drinking beverages other than water in any area of the school other than the Campus Center, the Griffee Courtyard, or at the picnic tables.
- Littering. Litter, especially one's litter from lunch, is to be placed in trash receptacles.
- Leaving bookbags, backpacks, athletic equipment and other school materials in the way of school traffic in halls and classrooms. Students are to use their lockers for such items. Objects impeding the flow of students and faculty may be subject to confiscation.
D. Policies for Student Behavioral Expectations
Harassing, Bullying, or Inappropriate Behavior Against Students: No student attending Princeton Day School should be subjected to harassing, bullying, or inappropriate behavior of any kind, whether such behavior originates from a member of the community, including but not limited to administration, faculty, staff, parent, contractors or other students. This includes any form of harassing or inappropriate behavior based on the student's sex, race, creed, color, national origin, ancestry, disability, sexual orientation or other characteristic protected by law. In addition, any behavior of a sexual or intimate nature between faculty/staff members and students is strictly forbidden, even if such conduct appears to be welcomed by the student. If a faculty or staff member obtains any information which indicates that harassing or inappropriate behavior involving a student may be occurring, they should report such information to the head of school, an assistant head of school, the division head, or the director of human resources immediately. In the event the circumstance involves student-on-student harassment, the matter will be handled using established disciplinary procedures in the student's division.
Use of the School's technology program and systems is a privilege extended to the community that is attended by significant responsibility; the School's high standards for behavior apply equally whether in electronic form or in person. Students should know that all School rules apply without regard to the form of communication. The public nature and widespread use of social media has heightened the need for students to be cautious about any electronic posting. Expectations of privacy are frequently compromised, and intent of communication is easily altered or misinterpreted. For these reasons, students should expect that anything they post may become public and should know that the School will act strongly if any acts of harassment, hazing, or bullying come to the attention of adults in the community.
What To Do If You Feel You Are A Victim Of Harassment, Hazing, or Bullying
Anyone who believe that he/she has experienced any form of harassment should feel compelled to take action. These are some steps to take if you are being harassed. Some suggestions may work best in one situation, others in another.
- Speak to a teacher, division head, of head of school.
- Whenever possible, speak up at the time. Tell the individual that the behavior is unwelcome and must cease immediately.
All members of the School community are obligated to take these complaints seriously. The School will investigate any charge of harassment brought by or against a member of the community and will take action in valid cases of harassment. Members of the community should be aware that, depending on the circumstances and severity or repetition of the offense, the response may range from reprimand up to and including dismissal of a student or termination of employment for an adult. Any person who directs any form of retaliation toward someone making a complaint about harassment will be subject to discipline.
Alcohol and Drug Policy: The Princeton Day School Parents Association joins the faculty and administration of the school in a partnership of shared responsibility for educating our children about the dangers and consequences of alcohol consumption and drug use. Together we want to encourage them to be knowledgeable, strong, self-reliant young people able to make wise decisions, to take responsibility for their actions and to influence their peers in positive ways. We see the role of parents and the role of the school as complementary in this process. It is essential that we work in accord with one another to ensure the safety of their social environments.
Princeton Day School has made a serious commitment to providing educational programs for students designed to convey accurate information about the effects of alcohol consumption and drug use and to promote responsible decision making. Of equal significance are peer group discussions facilitated by faculty and staff that provide important venues in which peer pressure to drink and experiment with drugs can be discussed and responsible alternatives explored. The school is clear in its message that any student in possession of an alcoholic beverage or controlled dangerous substances on school grounds will incur serious disciplinary consequences (see Student Code, primary offense). Furthermore, students should abide by state and federal laws governing alcohol consumption and possession or use of drugs at all times.
The Parents Association endorses wholeheartedly the school's efforts with respect to these issues and will provide whatever resources it can to further current programs and to support new ideas and approaches to fighting the serious problem of adolescent alcohol and drug use. Moreover, we believe parents themselves have a critical role to play in instilling in our children the self confidence required to make responsible judgments and sound decisions. Doing "the right thing" in the face of peer pressure to behave otherwise -- and in the midst of a social atmosphere made more alluring by the presence of alcohol and drugs -- may be among the biggest challenges our sons and daughters will face during adolescence and young adulthood. Therefore, the Parents Association strongly endorses the following principles and asks all Princeton Day School parents for their support.
- Talk with your son or daughter about your expectations for his/her behavior with respect to alcoholic beverages and drug use not only in your home, but in the homes of others, public places, motor vehicles, etc. Be firm and clear. Begin these conversations well ahead of time when sons/daughters are likely to encounter alcohol-related situations.
- Always be present at your home when your child is having a party or other social get-togethers and verify with other parents that they will be present for parties? given in their homes.
- Do not permit students to bring alcohol to your home. Even if you believe you can "monitor" the drinking, which is itself questionable, in general you are violating New Jersey law by permitting under age persons unrelated to you to drink in your home and you are sending a profoundly mixed message to your own child and others about the importance of respecting the laws or rules governing our community.
- Be sure that your son or daughter has safe, reliable transportation to and from parties and let him/her know repeatedly of your willingness to pick him/her up if the agreed upon arrangement falls through. While last minute inconveniences can be? frustrating-especially late at night-trust your instinct about what is safe and what is not.
- Reinforce and reward your child's wise decisions. For example, if he/she extricates him/herself from a party or gathering that is unsupervised, too wild or otherwise not what you or he/she expected it to be, focus more on their good instinct and choice to leave than on what he/she didn't foresee or why he/she didn't act sooner. Peer pressure can be powerful and learning how to anticipate trouble and steer clear of it comes with experience and maturity.
- Never hesitate to call other parents. If you feel uneasy about an upcoming event, rest assured that many other parents do as well. You are not alone. Do not automatically believe your child's assertion that you are the only one who? feels or acts this way. If you are the parent receiving the call, understand the? need to be reassuring and responsive to the questions of other parents. Communicating with one another about supervision, transportation, curfews, consequences, etc. is in everyone's best interest. The more this becomes the modus operandi for parents, the more confident we will all be and the less likely any one child will feel embarrassed.
We hope these principles will serve as useful guidelines to PDS parents as we all struggle with this community, state and national concern. Irrespective of your personal opinions about alcohol and drug policies, we are including a brief summary of the New Jersey laws governing the possession, sale, and provision of alcoholic beverages and controlled dangerous substances as of the date of this policy. Please familiarize yourself and your son or daughter with this information. Finally, please know that there are resources both at school and in the Princeton community to help. Please feel free to call the school nurse and/or the school counselor.
IX. OTHER COMMUNITY EXPECTATIONS
A. Standards of Dress
The Standards of Dress at Princeton Day School reflect both philosophical and practical considerations. They seek to recognize, balance, and respect an individual’s need for self-expression and comfort during the school day with the acknowledgement that PDS is an educational institution and academic community of learning.
The Upper School standards of dress reflect a further delineation between academics and play, respecting self-expression and comfort while reflecting students’ role in the academic community of PDS as they prepare for their future beyond PDS:
- Clothing tops must overlap with bottoms.
- All clothing must be opaque and completely cover skin on the stomach, waist, and back.
- All shorts and skirts must extend beyond the upper thigh.
- Undergarments must be completely covered by clothing.
- Sweatpants, athletic shorts, sweatshirts, and jerseys may be worn only if they are official Princeton Day School gear.
- Shoes must be worn at all times.
- Hats must be removed inside classrooms and other indoor gathering spaces.
- All athletic special attire days (“psychs”) must be approved at least 24 hours in advance by the Head Coach. Other special attire days must be pre-approved by the Dean of Students or Class Dean.
- Students may not wear pajama pants or ripped/distressed jeans.
- Clothing must be free of all messages that promote tobacco, alcohol or drug use, or messages that are demeaning to any group of people.
The Upper School has three days on which we ask students to dress in more formal attire. These days are: the Thanksgiving assembly, the day before Winter Break, and the awards assembly. These days are referred to as "dress up days." On these days, students must wear a collared shirt and tie, blouse, nice slacks or pants, skirt or dress. Students may not wear jeans or t-shirts on these days.
B. Lockers and Valuables
We strongly encourage students not to bring valuables (jewelry, money, electronic equipment, etc.) to school; Princeton Day School is not responsible for any valuables lost or taken from a student at school. In order to provide a place to store school and personal items, we assign a locker together with a combination lock to each student. Bookbags, backpacks, calculators and other personal items should be put in lockers and locked. Students are to respect the privacy of another student's locker and not go into it without the permission of that student. Athletic equipment should be stored in athletic lockers.
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C. Computers at PDS: Laptops and PDSnet
PDS has a commitment to computer technology and its capability of delivering information and the education offered at PDS. Computers are available for student use in the library, computer center, and science resource center. And as of September 2014, all upper school students are required to have iPads. Students may also bring a laptop to school. Use of electronic devices should be for academic purposes only.
PDS is a wireless school, but we are not a laptop school. Some students have their own laptop computers, but it is not required or even encouraged for students, particularly freshmen, to have a computer at school. There is computer access when necessary. If students bring their own computers to PDS and use them in public spaces, such as Shepherd Commons, it should be for academic purposes only.
The PDSnet is an internal computer network service provided by Princeton Day School for the primary purpose of conducting academic work and facilitating communication among PDS adults and fellow students. The school expects that its users will treat this intranet and others who use it with respect for what it is intended. Using the PDSnet is, in fact, a privilege and not a right, and is governed by PDS's Honor Code and PDS's code of behavior.
PDS has the responsibility to monitor its computer network and, thus, all activity on the PDSnet is logged. It also has the right, when requested by a faculty member, dean, or administrator, to review the logs in the investigation of possible impropriety or violation of the rules. The school does not, as a matter of course, read the content of students' emails, but PDSnet users must recognize that there is no guarantee of privacy with its use.
PDS is concerned about students freely exploring the Internet and, thus, does block games and inappropriate sites. Downloads for academic purposes are allowed and are logged.
Princeton Day School Upper School E-Code & Technology Acceptable Use Policy
Introduction and Purpose
The following Acceptable Use Policy applies to all electronic resources at Princeton Day School, including our computer network, email system, and all PDS computers. The computer network service provided by Princeton Day School is for the primary purpose of conducting academic work and facilitating communication among PDS adults and fellow students. The school expects that its users will treat this intranet and others who use it with respect and for what it is intended. Using the PDSnet is, in fact, a privilege and not a right, and is governed by PDS's Honor Code, this Acceptable Use Policy, and the Upper School Handbook.
Academic and personal integrity are the essence of PDS's community of learners, including those who make use of the school's computer network. Since online information is a form of property and electronic mail (e-mail) is a form of speech, the same ethical standards apply to electronic situations that apply in all other spheres of life at PDS. For example:
- Just as you may not steal another student’s backpack, you may not steal their password or their online identity. Both are violations of the PDS Honor Code.
- Just as we expect you to treat others with respect and civility when speaking to them in person, we expect the same standards of respect and civility when interacting with others online.
Also, please understand that you continuously represent Princeton Day School whenever and wherever you use e-mail and Internet resources, even if you are using these resources away from or outside of Princeton Day School's network.
Princeton Day School has the responsibility to monitor its computer network and the right -- when requested by a faculty member, class dean, or administrator -- to review the electronic activity of a student if there is a concern about possible impropriety or violation of school rules. The school does not routinely read the content of students’ emails. Nevertheless, PDSnet users must recognize that there is no guarantee of privacy when using the school’s network. The network is the property of the school. And the school reserves the right to monitor a student’s use of our network at any time and for any reason.
The PDS Network is monitored by the members of the school's Technology Department (System Administrators). System Administrators, along with the Class Deans, Dean of Students, and Head of the Upper School, serve to uphold the Acceptable Use Policy as defined below.
Acceptable Use Guidelines
Princeton Day School provides and supports a variety of technologies including email, discussion conferences, blogs and wikis for its members to communicate and collaborate around educational and co-curricular activities. Those individuals who enjoy the privilege of using the PDS network must understand and follow these rules:
(Please refer to section VIII of the US Student Handbook at Student Handbook for an explanation of violations of “Student Behavioral Expectations” and the role of Judiciary Committee in addressing violations.)
- Students must abide by appropriate etiquette when accessing and communicating with others over the Internet. Posting messages to conferences, public or private lists, or other electronic forums using inappropriate, offensive, bullying or harassing language and/or obscenities (even with alterations or missing letters) are all considered inappropriate. "Abusive behavior toward any member of the school community or guest" is by definition harassment. "Examples of Harassment include... inappropriate messages communicated through any media, including a computer network." (See PDS Handbook) Harassment is a primary offense, and is not tolerated at PDS or on the PDS Networks.
*If one receives any electronic communication considered offensive or harassing, notify either your advisor, a class dean, or Head of the Upper School.
- "The school belongs to everyone and should be respected... Intentional vandalism is unacceptable." (See PDS Handbook) The damaging, abuse, and reverse-engineering of computer hardware or software is considered vandalism, which is a primary offense.
- Students must not use Princeton Day School's name or logo on communications or media that is not officially controlled, operated or sanctioned by the school.
- Students must not be involved in any activities that promote violence or that are prohibited by law, including the transmission of sexually explicit material.
- Students must respect and abide by the copyright and licensing agreements of published software. These agreements usually state that copying, altering, or distributing licensed software is illegal.
- Students must not copy or download any unauthorized applications to any part of the PDS Network, including but not limited to games and unlicensed software.
- Students must not violate the privacy of electronic messages and communications. Attempting to access or “hack” someone else’s email account or electronic communications is considered a form of theft, which is a primary offense.
- Students must not log into accounts that are not one's own nor obtain another's password by any means, even with the account owner's permission. PDS Network accounts are for each user's personal use. Similarly, users must not take advantage of an on-line account inadvertently left on and must not send messages masquerading as someone else. These are forms of lying (pretending to be someone else online) and theft (falsely assuming / stealing another person’s online identity). Both are primary offenses.
- Students must not make any attempt to break or break into the school's computer security system. Attempting to break into other computer systems is handled no differently. These are treated as primary offenses.
- Students must abide by, and not attempt to circumvent, any other rules that the school deems necessary to enforce the E-Code such as, but not limited to, private chat and email restrictions, conferencing restrictions, account storage quota restrictions, and account access limitations.
Consequences for E-Code Violations
If one is found to be in violation of the E-code, punishments will depend on the severity of the infraction and may include:
- referral to the class dean
- temporary or permanent loss of account privileges
- an appearance before the Judiciary Committee for disciplinary action
- immediate referral to the Head of the Upper School
Once again, please refer to section VIII of the US Student Handbook at Student Handbook for a more comprehensive explanation of violations of “Student Behavioral Expectations” and the role of Judiciary Committee in addressing violations.
The PDS Technology Department:
Jon Ostendorf, Chief Information Officer
Dean Acquaviva, System Administrator
Paul Legato, System Administrator
Tom McStravock, System Administrator
Don Slabicki, System Administrator
Wei-hsing Wang, System Administrator
D. PDS Protocol regarding Substance Abuse: Safety vs. Safe Haven
PDS's policies and protocol with regard to substance abuse are primarily about insuring the safety of students rather than creating safe haven zones. Thus, PDS is a drug-free-zone school, and is compliant with state regulations that state when a student is suspected to be under the influence, s/he is medically tested. Moreover, when we hear about a student who is in danger to themselves or others, we are then "mandated reporters" to the school nurse, counselors, deans, or senior administrator.
Should a student be suspected to be under the influence of an illegal substance, PDS faculty should immediately escort the student to the school nurse and inform a school counselor, senior administrator, and/or class dean. In consultation with the school nurse, school counselor(s), dean(s), and advisor, the head of upper school will determine whether that student should be tested at the Princeton Medical Center.
PDS's drug and alcohol policies are also created with the intentions of support of the student(s) and families involved, while continuing to uphold the safety of all students and the integrity and respect of the institution. Should there be concerns about a student and substance abuse or a student comes to our health providers, however, we will certainly work with them to get them the help that they need.
E. School Sponsored Trips and Events
Our concern for the safety and well being of our students extends beyond our campus especially when they attend a school-sponsored event or trip. Moreover, we wish to remind students that they represent Princeton Day School when they take part in such activities. With this in mind, our students are subject to school rules whether on the campus or off-campus at any school-sponsored event - including (but not limited to) an athletic contest at another school, an off-campus Senior Independent Project, a class field trip, a school-sponsored social event, or a club activity. Furthermore, a PDS student who is employed by the school must abide by the general school rules. While there may be rules specific to particular off-campus trips and events, the following general guidelines apply to all such activities (where "director" refers to the adult ultimately responsible for the trip arrangements):
- All laws, rules and regulations of the United States and the host country, if the event takes place outside the United States, are to be obeyed.
- Students are expected to travel with the group by the school's transportation.
- Students are not to depart from the group without the specific permission of the director. Permission to do so will be given to small groups, not to individuals, and permission will only be considered if students inform the director of their intended destination and return to a designated meeting point at a prearranged time.)
- Schedules are to be strictly observed. Tardiness inconveniences the group and is not tolerated.
- Switching rooms or roommates without the specific permission of the director is not permitted.
- There will be no sexual intimacy between students; students must meet socially in public areas only.
- The curfew assigned by the director is to be observed in order to ensure readiness for morning activities.
- Common courtesy, good manners, proper dress and respect for others are to be observed at all times.
- The director should be made aware, well in advance (before departure), of any special medical situations that may arise.
- Any behavior that deliberately violates the letter or spirit of these rules and regulations should be reported to the director at the earliest opportunity. At the discretion of the teacher, coach, and/or chaperone, the student may be sent home at the expense of his or her parents.
- If a student on an off-campus trip or attending a school-sponsored event violates either the general rules outlined above, the Student Code, or the specific rules of the trip, the school may prevent such student from returning to classes until a meeting concerning the disciplinary matter takes place.
- Members of athletic teams who violate guidelines or rules for school-sponsored team trips may be suspended or removed from the team at the discretion of the head of upper school, athletic director, team coach, and deans.
X. PROCEDURES FOR VIOLATIONS OF BEHAVIORAL EXPECTATIONS
When a student does not live up to the school's expectations for behavior, we believe that an opportunity arises for education. This learning process for the student may include both disciplinary consequences for the particular offense and ongoing support with the goal of encouraging better decision making in the future.
Disciplinary matters are reported to the appropriate dean. The incident is discussed with advisors of the involved students; moreover, the advisor and dean meet with those involved in the offense to help students understand how they violated the behavioral standards of the school and/or how a positive learning experience may arise from the incident.
In cases involving secondary or tertiary offenses, as described in Section VIII of this Handbook, the deans will determine and administer appropriate consequences for this offense, unless the student wishes the case to be heard by the Judiciary Committee. Such consequences could include lunch duty, after school work detail, and/or Saturday morning detention. In addition, the deans may place the violator on disciplinary warning.
In more serious cases, such as those described as primary offenses in this Handbook, unless under the unusual circumstances described at the end of this section, the following process will take place:
When an allegation arises that a student may have committed a primary offense, the class deans and the dean of students meet to determine whether the Judiciary Committee should hear the case. Consideration is given as to the nature of the offense and whether it justifies a community response. Once this group decides on a course of action for the case, they consult with one of the faculty advisors to the Judiciary Committee about their perspective on whether the Judiciary Committee should hear the case.
After this discussion, if it is determined that the case should not be heard by the Judiciary Committee, then a disciplinary process involving the head of the upper school, the class dean, the student's advisor, the student, and the student's parents should take place.
However, if the group decides the case should be heard by Judiciary, a hearing is scheduled.
The Judiciary Committee is a panel of elected student representatives and faculty members. As it includes both students and faculty, the Judiciary Committee reflects the school's emphasis on both community and student responsibility for upholding behavioral standards. The Judiciary Committee is not a court of law and attorneys may not be present at Judiciary Committee meetings. Rather, the committee is responsible for hearing the facts of a disciplinary case and recommending consequences for the infraction to the head of upper school, if the committee determines that an infraction did in fact take place. (If the head of the upper school is the advisor to the accused student, Judiciary recommendation goes to the head of school.)
The committee is comprised of 11 students and three faculty members. A quorum consists of nine members; a two-thirds majority vote is required for any decision. The following student members of Judiciary are elected in accordance with procedures outlined in the Community Council Constitution:
- Two senior co-heads, elected annually by the entire upper school community.
- A secretary, elected from the senior or junior class, who presides at meetings in the event that both co-heads are absent.
- The president of Community Council, who serves as an ex-officio member of the committee.
- Zero to one additional representative from the senior class, depending upon the secretary's position; two to three representatives from the junior class, depending upon the secretary's position; two representatives from the sophomore class; and two representatives from the freshman class.
In addition, the following additional members serve on the committee:
- One faculty representative.
- Two faculty advisors appointed by the head of school, whose duty is to guide and direct the committee.
The head of upper school, the school counselor, and the deans may, in their judgment, determine that the Judiciary Committee process would not serve the best interests of the student who has committed a primary offense. In these instances, the consequences for the student will be determined by the head of upper school and deans, or, if appropriate, a group of administrators and faculty members appointed by the head of the upper school.
In addition, in certain cases, including those involving drugs or alcohol, or altercations or fighting, or any other situation that might be deemed significantly inappropriate or volatile for the community, the head of the upper school and deans may act immediately and may require that the student not return to school until the results of a drug test are available, and/or a meeting is held among the student, the student's parents and the head of the upper school.
Moreover, within the last three weeks of the end of the school year or after school is over, the Judiciary process may be handled by an executive committee consisting of one of the two faculty advisors to the Judiciary Committee, the head of the upper school, and a dean.
A. Judiciary Committee Procedures
When a disciplinary matter is referred to the Judiciary Committee, the student works with his/her advisor and dean in order to prepare for the hearing. The following guidelines describe this process, for the benefit of all parties involved:
- The appropriate dean and the advisor review the case with the student.
- The advisor telephones the parents of the advisee to inform them of the reported offense and the possibility of a judiciary hearing. The advisor reviews the proceedings with the parents and explains that parents have a right to be at the Judiciary Committee hearing.
- The dean may meet with the parents and students, particularly freshmen, to help them understand the nature of the offense, the process, and possible outcomes.
- The dean presents the student and advisor with a formal charge.
- The dean (and advisor) and student should communicate as much as possible in person, face-to-face, rather than rely on email.
- The advisor prepares his/her advisee for the hearing by telling him/her that:
- she/he must write an accurate, complete and truthful statement as to what occurred.
- she/he may bring her/his advisor (or, alternatively, another teacher or friend) to the meeting. (Typically, the advisor attends the meeting.)
- The advisor explains to his/her advisee that when the Judiciary Committee meets, the process will include the following:
- The class dean, at his/her discretion, meets with the committee to discuss his/her understanding of the facts and circumstances of the offense.
- The student and his/her advisor are then invited to join the meeting.
- The student's statement is read.
- Questions are asked of the student by the committee members.
- The student is excused from the meeting.
- The student's advisor and the class dean may remain to answer any further questions.
- The student's advisor and the class dean are excused.
- The student may return to class (if the hearing is during the school day).
- The committee deliberates.
- The committee decides on a recommendation and presents it to the upper school head or, in the absence of the upper school head, the head of school.
When a Judiciary Committee decision is sent as a recommendation to the head of upper school, he/she may accept the recommendation or ask the Judiciary Committee to reconsider its recommendation. The decision for disciplinary consequences is communicated to the student by the head of upper school or head of school when the head of upper school is the student's advisor. The student may accept these consequences or submit an appeal within 48 hours to the head of school. The appeal may only be based on either new information about the case becoming available after the Judiciary Committee hearing or the student's claim that proper process was not followed in the disciplinary case. The decision of the head of school is final. The disciplinary decision will be communicated with the student in question and with his/her parents, and a follow-up letter will be drafted for the parents and a copy placed in the student's file.
B. Range of Consequences
Students may be subject to various consequences for violating school rules. The application may vary according to certain circumstances. The school's process is always an educational one, not legal, with the paramount goal being that the individual student and the school community learn from the experience. Misleading the Judiciary Committee may result in a more severe consequence than the original offense would incur. Moreover, if, in the opinion of the Judiciary Committee, a student does not take responsibility for his or her actions when meeting with the Judiciary Committee, then the head of the upper school will share this observation with the student and his/her parents in a meeting and a letter following the hearing. In addition, work determined to be plagiarized or gained through cheating does not receive credit.
All students who are found in violation of a primary offense by the Judiciary Committee are automatically given a warning that any further major infraction will result in more severe consequences. The possible disciplinary consequences for violating the Student Code are listed below.
- Service to the Community
- On campus work detail, arranged in a manner to avoid conflicts with academic classes
- Suspension or loss of parking and/or driving privileges on campus
- Suspension or loss of opportunity to be employed by the school
- Suspension or loss of junior or senior privileges
- Suspension or loss of leadership positions or suspension or loss of eligibility to seek leadership positions
- All-Day Detention
- Out-of-School Suspension
- Final Warning
Furthermore, a senior found to have committed a primary offense within eight weeks of graduation may be prevented from participating in commencement exercises.
C. Final Warning
In addition to the above, a student who appears before the Judiciary Committee twice in a year and is found to have committed a primary offense may be placed on final warning which means that any major violation of the student code (ie. primary offense), or accumulation of offenses, may result in the student being asked to leave the school. This decision will be made by the head of the upper school in consultation with the deans and head of school.
D. Discretionary Situations
If, in the school's judgment, the behavior of a student or his/her parent(s)/guardian(s) is disruptive to the learning environment of the school, unsafe, illegal, or damaging to either the school community or its reputation within the greater community, Princeton Day School reserves the right to subject the student to a leave of absence or disciplinary action(s) that may include suspension, removal or dismissal from the school community. In addition, continued enrollment in the school is not automatic, but is at the discretion of the School and is based on factors that include a student's academic progress and commitment and conduct that is in keeping with the school's standards and policies.
E. Disciplinary Action and the College Admission Process
College admission offices typically ask applicants to list and explain any academic or behavioral misconduct in high school that resulted in disciplinary action. Princeton Day School uses the following process to determine whether students need to report disciplinary actions to colleges.
Students who have had been found responsible for a disciplinary violation prior to senior year will have their cases reviewed at the end of the junior year by the deans, a faculty advisor to the Judiciary Committee, and the head of the upper school. This group will determine (based on the specifics of the case, student learning since the disciplinary matter and any repeated violations) whether or not the disciplinary infraction will remain on the student's record or be expunged and will communicate their decision in writing to the student. If a student's record is expunged, the student will not be obligated to report the infraction on college applications. If an infraction remains on the student record, the student must disclose information about the disciplinary matter. The College Counseling Office offers assistance to students who would like help wording a thoughtful response to questions on disciplinary matters asked on college applications.
Students who are the subject of disciplinary action during their senior year may be required to report this information to colleges to which they are applying and/or to which they have been offered admission. In addition, PDS may be required to report such information on the Final Secondary School Report form that is required by most colleges, along with the final transcript, for enrolling students.
As a matter of course, PDS does not keep disciplinary records with permanent records, and upon graduation any disciplinary records are purged.
Education at Princeton Day School takes place in the classrooms, in assemblies, in extracurricular activities, in discussions with teachers and classmates, and during free time that students have at various times throughout the day. As a result, we believe that students must be in school in order to be a contributing member of our community of learners and to benefit completely from the school's educational experience. It is thus expected that all upper school students be in school for the duration of the academic day (Monday through Friday, 8:00 a.m. - 3:15 p.m.), unless they are allowed to exercise senior or junior privileges (described below). Students are also expected at school when alternative educational programs occur during the normal school day. Attendance is taken and important notices or announcements are disseminated during advisor/advisee check-in time, 7:55 a.m. - 8:05 a.m.. First period begins at 8:10 a.m. The school expects parents to take responsibility for ensuring their child comes to school, and arrives in time to check in with his/her advisor.
Each student's school transcript includes the number of times such student was late or absent during the school year.
A. Absences and Early Dismissal
Parents must notify the switchboard prior to 10:00 a.m. if their child is absent from school. No student may call to excuse her/himself from school. If the school receives no word from home, it will call to verify the absence. The school also calls home to verify absence if a student neglects to sign in with his or her advisor in the morning. If a student is absent for five or more consecutive days, a note from the attending physician must be submitted to the school nurse before the student will be admitted to class. Students must recognize their responsibility to attend all classes. Repeated absences (six or more per trimester) from class could result in a "no credit" grade in a course. Attendance at all physical education classes/activities (during and after the school day) is mandatory.
Absence for Religious Celebrations: When students are absent from school because of major religious holidays for which PDS does not close, these absences will not be marked on their records/transcripts. A letter from a parent or caregiver stating the religious reason for absence must be given to the school. (May 2009)
Vacations: We ask parents to respect the scheduled dates for school vacations and not take their children out of school early as such absences are often disruptive to classes and the general educational process. Absences prior to and following school vacations, as well as family determined vacations during school days, are unexcused unless approved by the head of upper school. In the case of nonvacation travel or a program requiring an extended time away from PDS, the parents should contact the head of upper school in a timely manner and follow-up with a formal written request at least two weeks prior to leaving.
Attendance at all academic and other school-related commitments is expected. It is the student's responsibility to notify a teacher if he or she has special permission to miss a class. The student should find out what work will be missed. Students with a nurse's excuse from physical education are expected to present the note personally to the faculty member in charge of the activity at or before the beginning of the physical education period or athletic practice. Students missing a school commitment are reported to the class dean.
Every student is personally responsible for seeing that the school knows where he or she is when under school jurisdiction since the school is responsible for each student. School jurisdiction covers the entire school day, from the time a student arrives in the morning until the school day is officially over. In addition, it includes all activities sponsored by the school (alternative education days, athletic events, plays, trips, etc.). No student may leave campus before the end of the school day without special permission or senior or junior privileges (described below).
Leaving Campus: Permission to leave school should include a written note from a parent explaining why the student is leaving campus. It must be presented to and approved by the appropriate dean of students or the head of upper school by 8:10 that morning. The approved note is submitted to the receptionist when the student signs out to leave campus and the student must sign in when returning to campus. In case of illness, a nurse's note must be given to the receptionist when the student signs out.
Parents are asked to schedule doctor's appointments, etc., during vacations or after school whenever possible.
Leaving Campus Without Following the Proper Procedures: Students who leave the school grounds without following the above procedures (i.e., having a note approved by a dean and signing in and out) are referred to the class dean who will apply disciplinary consequences, usually in the form of an automatic all-day detention for a first-time offense.. The student may, at his/her discretion, choose to have a meeting with the Judiciary Committee, which will determine disciplinary consequences. Cases involving students who repeatedly violate the proper procedures for signing in and out when leaving school grounds may be referred to the Judiciary Committee by the appropriate dean.
B. Late to School
Students are expected to arrive at school and sign in with their advisors prior to 8:05 a.m. Only if a student arrives after 8:05 a.m. may he/she sign in with the receptionist. Not signing in with either one's advisor or the receptionist is unacceptable, as the school must know who is on campus at all times. If a student arrives after 8:10 a.m., he/she is considered to be late to school. If a student is late to school five times in a given trimester, he/she will be warned by the dean; any subsequent lateness during the trimester may result in disciplinary action, usually in the form of a detention. Repeated lates may result in further disciplinary action, including probation.
Notes: If late to PDS, a note from parents explaining the reason for the late must be submitted to the receptionist. The note explains but doesn't negate the fact that the student is late, and it is recorded as such.
No Sign-in: For safety and liability reasons, it is essential to know whether or not a student is in school. Being at PDS but not signing in is unacceptable. Anytime a student is on campus but not signed it, he/she is considered a "no sign-in." Students who accumulate two no sign-ins in a given trimester will receive a warning, and each subsequent no sign-in will result in disciplinary action, usually in the form of a detention. Repeated no sign-ins may result in further disciplinary action, including probation.
Lates, missed classes, and extracurricular activities: Students who wish to participate in after school extra-curricular activities on days when they are late to school may do so but will be required to serve a detention for each class or other school commitment that they have missed as a result of being late.
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C. Special Time Arrangement
Students of the upper school, with their parent's written permission, may submit to their faculty advisor and dean a formal written proposal concerning the use of time when they do not have school commitments during school hours. This time may be used outside the school grounds. If the advisor and dean endorse the proposal, it will be submitted to the head of upper school for final approval. Upon submission and acceptance of said student proposal, the student is required to submit progress reports so that the advisor and dean may judge whether or not the student's time is being used profitably. If, in the opinion of the advisor, dean and the head of upper school, the student is not fulfilling such goals, he or she will be asked to return to the regular school schedule.
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D. Visitor's Policy
Students who wish to bring a guest to school should request a visitor's form from the upper school office prior to the visitor coming to campus. We ask that a student host no more than one visitor on a given day. The common courtesy of informing one's teachers is expected. Faculty members have the right to ask students not to bring guests to class. All guests must sign in with the receptionist and are subject to the same rules as PDS students.
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E. Senior Attendance/Privilege Issues
Senior Privileges: One aspect of a Princeton Day School education is the importance of making thoughtful decisions and acting responsibly. We seek to support these values in a variety of ways, including granting seniors certain privileges and responsibilities not afforded to other members of the student body. A member of grade twelve thus enjoys the privilege of leaving campus under the following conditions:
- Seniors are allowed one late sign-in per week; they must arrive at school in time for their first class, scheduled faculty conference, or by 10:00 a.m., whichever comes first. If a class meeting is scheduled first thing in the morning, seniors must meet this commitment.
- Students may sign out and in each day if they have a minimum of two consecutive free periods (or a free period and lunch). They may also sign out any day after their last commitment. Students must personally sign in and out; others may not do this for them.
It is the responsibility of each senior who exercises the privilege of signing out to sign in whenever he or she returns to the school. If the senior is not back on time or fails to sign in, he or she will lose the privilege of signing out for a period of time to be determined by the class dean.
Senior privileges are not a right given automatically to all members of the senior class. Students must earn their privileges by fulfilling their community service requirement in a timely manner, meeting deadlines for submission of material to The Link, and meeting deadlines for the Senior Independent Project proposal. The class dean determines which seniors qualify for privileges, which may be suspended by the class dean at any time.
College Visit Policy: We encourage students to visit colleges during the summer and school vacation periods so as to minimize disruption of their academic and extracurricular commitments at school. Nevertheless, we are sensitive to the fact that some college visits must take place during the school year and thus the school allows seniors five days of missed classes for visits to colleges. Juniors are allowed three days of missed classes. Any college visits in excess of these days are considered unexcused absences. In order to take a "cut" day, students must obtain a "college cut" card from the college guidance office, have parents and teachers sign it and return it to the college guidance office prior to the day of absence.
"Senior Cut" Day: The school does not sanction a "senior cut" day. Seniors absent from school without a note or telephone call to the receptionist (made by a parent the morning of the absence) will be required to serve one secondary detention for every missed class. In addition, seniors absent from school without a note or telephone call to the receptionist may not participate in extra-curricular activities that day.
"Senior Prank": Princeton Day School does not condone pranks. Unsupervised students may not be on campus or in the school building at any time when the school is officially closed. Unauthorized activity on campus may result in a police investigation and legal action taken against violators. Any student involved in a "prank" is subject to the PDS disciplinary system as well as possible legal prosecution and may be denied marching at Commencement.
F. Junior Privileges
Juniors may enjoy some of the same privileges as seniors in the final month of school, generally one or two weeks after seniors leave on senior projects. This decision will be arrived at during the third trimester, based on discussions with class advisors, the upper school head, the deans of students and the junior class. Students who are granted Junior Privileges benefit as follows:
- If a junior has no early class or (other) commitment, she/he may now come to school late (until 10:00 a.m.) one day each week. The student must sign in upon arrival.
- Juniors may sign out and leave school each day after their last class or other academic commitment.
Those juniors who are eligible to receive privileges must have a) completed at least half of their upper school community service requirement; b) served all their detentions; and c) if drivers, registered their cars. These are privileges, rather than rights. They may be denied to an individual student or to the whole class at any time.
XII. STUDENT DRIVING
A. Student Driving Guidelines
The school remains committed to maintaining a safe environment and safe roads for students. To this end, students driving on school property must have a valid driver's license unless they are driving within the guidelines of a legal driving permit. At all times, students driving on campus are expected to use good judgment and are discouraged from engaging in any activity that might endanger the safety of others. Reckless driving is a primary offense in the student code. Other violations may include: speeding; not observing one-way signs or other rules of the road; parking in a no parking zone/fire zone; driving groups of students around campus; failure to register a car; and failure to display a parking decal. The posted speed limit is 10 mph on campus. Students speeding on campus will lose their privilege to drive at PDS.
Specific guidelines for student drivers are as follows:
- A completed PDS Driver's Registration form must be signed and returned to the upper school office; failure to register one's car will result in a loss of driving privileges.
- Students with valid NJ driver's licenses are allowed to drive to school and park.
- Students with a Pennsylvania license may drive a Pennsylvania registered vehicle on campus. But, they may not drive a New Jersey registered vehicle on campus unless special arrangements have been made with the school.
- Once on campus, parking areas are off limits during the academic day. Students may not go to or use their cars until the school day has been completed and all commitments have been satisfied, unless they have legitimately signed out with a note from home that has been approved by a dean or are leaving campus under the guidelines of their senior or junior privileges. If students need to go to their car to retrieve something during the schoolday, they must ask any dean for permission since parking lots are considered "out of bounds."
- Parents are urged to send their children to school early to avoid fast driving and improper parking.
- Princeton Day School has no jurisdiction over who rides with whom. Parental guidance on this matter is strongly suggested, however.
- Students may not drive a group of other students around campus to sporting events or other destinations such as to athletic practices after school
B. Student Parking Guidelines
Princeton Day School provides parking for approximately 350 faculty, staff, visitors, and students. Because space is at a premium, the school assigns an individual parking spot to each of us on campus and reserves space on the front circle for visitors only. Complicating the parking issue is the fact that two times a day - the start and the end of the school day, when traffic on campus is most congested - there is competition for parking space by parents and school bus drivers who are dropping off or picking up students. Access for emergency vehicles is also a major concern - fire and safety codes dictate that we keep the circle, fire lanes, and gym areas clear in case of an emergency; the township has issued costly tickets to student drivers who have parked in these areas.
Approximately 115 parking spaces have been set aside for students and will be assigned to them by the Upper School office no sooner than one week before they are eligible to drive. These spaces are located in the hockey rink lot, and along Baker field. Students must keep in mind that parking on campus is a privilege and not a right. Students who abuse their parking privileges may have them suspended. (If a student expects to use a parking spot infrequently, he/she should see his/her dean to make special arrangements.)
To park on campus, a student must read and sign a copy of the PDS Driver Registration and Student Parking Policy and turn it into the upper school office. This form contains such information as the vehicle's make, color, and license plate number. This form must be signed by a parent. (Extra registration forms are in the Upper School office.)
Parking Decal: Once properly registered, the student will receive a parking decal, which must be permanently affixed to the bumper or the rear window. Students with multiple registered vehicles will receive the appropriate number of decals. If a student drives a nonregistered vehicle to school, he/she must immediately notify the receptionist, the upper school assistant, or his/her class dean, or the car will be deemed illegally parked on campus.
Parking In Assigned Spots: Students must park in their assigned spot or location. Any student who is parked in a space that has not been assigned to him/her by the dean will be considered to be illegally parked. Students may not park on the circle during the academic day. After 3:30 p.m., however, students are free to park in any legitimate open parking spot on campus. Students may not give other students permission to park in their space. The school assumes no responsibility for theft of or damage to any car parked on campus.
Parking Tickets: Students will be ticketed for parking illegally on campus. The following are three typical reasons for ticketing: 1) not having the vehicle properly registered; 2) parking in other than one's assigned spot; or 3) not properly displaying a parking decal. Each parking ticket will result in a fine of $25. After receiving three parking tickets, the price per ticket will be increased to $50. A copy of the ticket will be mailed home. (If the ticket remains unpaid for 15 days, it will be charged to the student's account.) A continued disregard for the parking rules may result in the student being referred to the Judiciary Committee.
Bicycles: Bicycles may be parked and locked in racks located in various places on the school's grounds.
XIII. Co-Curricular Activities
Athletics Director: Tim Williams
Athletics at Princeton Day School play an integral role in the overall education of each student. We believe in the classical ideal of Mens sana in corpore sano, “a sound mind in a sound body” with a dedication to the lasting values of personal integrity, responsibility, commitment, teamwork and sportsmanship.
Our athletic program, which consists of 22 sports and more than 50 teams, is broad enough to prepare gifted athletes to compete at the college level while, at the same time, ensuring that all students are exposed to the lifelong benefits of athletic participation and physical fitness.
Girls: V & JV Cross Country, V & JV Field Hockey, V & JV Tennis, V & JV Soccer
Boys: V & JV Cross Country, V & JV Soccer
Girls: V & JV Basketball, V & JV Volleyball, V Ice Hockey, V & JV Fencing
Boys: V & JV Basketball, V & JV Ice Hockey, V & JV Fencing, V Squash (Upper School only)
Girls: V & JV Lacrosse, V & JV Softball, Figure Skating
Boys: V & JV Lacrosse, V & JV Baseball, V & JV Tennis, V Golf
Upper School Teams
Varsity: Our finest athletes in terms of ability and attitude are chosen to represent our school in varsity interscholastic competition. We expect a strong commitment to the team. In order to maximize success, playing time and other strategic decisions are determined solely by the coaching staff. Thus there may be contests in which some athletes do not play.
Junior Varsity: Junior varsity teams are geared toward learning and improving the fundamental skills needed in order to play at a more competitive level. Coaches attempt to give all players adequate playing time, but they also take into account attendance, attitude, and game situations.
Team Selections: Choosing the members of a team is the sole responsibility of the coaching staff. Although we would like to have every player who tries out for a team earn a spot on the roster, this is unfortunately not always possible. Since "cuts" are difficult at any age, the coaching staff will make every effort to handle these situations with tact and sensitivity.
The Gold P is the school's highest athletic honor and is awarded to a girl and a boy from the senior class who best exemplify excellence in athletics, team spirit, sportsmanship and participation on varsity teams.
The Role of a Student-Athlete
Academics: Academics at PDS certainly do come first and it is imperative that you maintain your grades in all subjects. Do note, however, that annual studies conducted by the Department of Education have clearly shown that students who participate in co-curricular activities do better in their class work, in part because they have better learned the skill of successful time management.
Sportsmanship: While Princeton Day School takes great pride in winning, we discourage any and all pressures which might impede good sportsmanship.
Health: We expect our athletes to prepare for the upcoming season. Being prepared physically and mentally will give you an advantage and set the stage for a rewarding season.
Dedication: Once you are placed on a team, we expect that you will remain committed for the entire season. You are expected to be on time, prepared, physically fit, and focused in practices or games. You are expected to maintain a positive attitude towards your teammates and coaches. Player Participation Rules
The Role of a Parent: We believe a partnership among parents, coaches and players provides a foundation for a successful athletic program and team experience. Your support is crucial to the confidence, progress, and performance of your child.
- Be enthusiastic and encouraging. Support your children in doing their best at whatever level they participate. Let them set their own athletic goals and standards. Be positive as they progress towards them.
- Let the coach be the coach. Regardless of your own sports experience, please do not publicly criticize the coach or teammates. It is crucial to the team’s spirit and success that players develop a respect for their coach.
- Demonstrate good sportsmanship at all times.
Mark Adams, dept. chair
All students participate in the health, physical education and/or athletics program. For those who are not members of interscholastic teams, physical education classes offer an opportunity to discover and improve their physical skills and to learn to enjoy physical exercise. All students participating in physical education class must have the following items:
- PDS gym shorts
- PDS gym shirt (reversible for boys, collared for girls)
- White socks
- 1 pair sneakers
- 1 towel (school supplies often run out)
- 1 sweatshirt and sweatpants (to be kept in gym locker)
- Comb, brush, and deodorant
- Uniforms should not be brought to the first meeting of gym class; all articles with name tags as follows:
- Sneakers: name inside and outside of shoes
- Shorts: name tag sewn on inside of shorts and each sock
- Shirt: name tag sewn on inside collar of shirt
- Sweatshirt and sweatpants: name on inside collar and waistband
Physical Education/Independent Study
The Health and Physical Education Department will accept and evaluate applications to substitute outside activities in place of regular physical education classes for up to two terms of the school year. These activities must be supervised by an instructor/coach and not already be offered at PDS. Additionally, 10 hours of instruction is required weekly and progress report log sheets must be completed and submitted to the department head every other week. A junior or senior who is enrolled in a pre-professional dance program may apply for an exemption for a third trimester of P.E.
Important: New Jersey state law mandates that all students, and all team members, must have their medical forms filled out by their physician prior to their gym classes and before they may participate in any interscholastic team.
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B. Extra-Curricular Activities/Clubs
Please See Student Life > Upper School
C. Dance Guidelines and Chaperone Responsibilities Planning
- PDS Dances are for PDS students only.
- All plans for dances must be approved by the head of upper school at least three weeks in advance and before it is announced to the upper school at an announcement assembly. If approved, contact firstname.lastname@example.org for available space, usually the Campus Center. Arrange with Events for a maintenance person to be on duty to close off the area and lock up after the dance. Final plans should be approved by the dean in charge and/or head of upper school by the end of school Wednesday prior to the event.
- For security, cost, and staffing reasons, it is preferable that dances be held on Fridays, rather than Saturdays. Exceptions must be authorized by the head of upper school. (Please notify the PDS security guard.)
- Dances will generally occur between 8 p.m. and 11 p.m. Student attendees may arrive to the dance until 9:30 p.m. and, after this time, no new students will be admitted to the event.
- A minimum of four (4) chaperones is required for all dances, including three (3) faculty chaperones, as well as a dean in charge and/or faculty club advisor. Approach chaperones early enough to make a commitment. For larger events, the student/chaperone ratio must never be greater than 20 to 1.
- A designated chaperone will remain at the end of the dance until all students have left the campus.
- If the behavior of a student is inappropriate, and/or in violation of school rules, chaperone(s) will call parents and the student will be sent home.
- All school rules continue to apply at the dances and other on-campus events and activities, including that no alcohol, illegal drugs or substances will be permitted. Students who violate these or other school rules will be dismissed from the event, parents will be called, and/or appropriate school sanctions will be imposed.
- Maintenance will cordon off a specific area of the school for the dance. The rest of the school buildings and property will be off-limits to students attending the dance.
- There must be only one entrance/exit to the event, with a table and sign-in/out station, staffed by the faculty/dean in charge. Other entrances and exits will be for emergency purposes only.
- All students must sign in and sign out of the dance at the head chaperone's table, and by 9:30 p.m.
- Once a student elects to leave the dance, she/he will not be allowed back inside and must leave the school grounds.
- Students are discouraged from bringing backpacks to dances. Those who do must leave them with the dean in charge prior to entering the dance, and should understand that the dean in charge may elect to inspect the backpack. The backpack will be unavailable to the student until she/he indicates she/he is leaving the dance without intention of returning.
- Refreshments (food and beverages) must be sold/provided by those sponsoring the event at a location outside the dance area, near the check-in table, and supervised by a chaperone. Beverages will be sold/provided in individual (single serving) cans or bottles. Students may not bring beverages of any kind to the dance.
- Dances at which more than 100 students are anticipated must have one specified entrance and exit for cars; the back gate must be closed.
- The dean in charge will provide chaperones with specific instructions and will have a detailed map indicating the location of chaperone stations and outline specific responsibilities and expectations. One chaperone should be utilized as a rotating reliever.
- Parents are urged to discuss the details of how their child(ren) is being transported to and from the dance.
XIV. SNOW DAY POLICIES AND PROCEDURES
In the event of school being closed, particularly for inclement weather, no athletic practices, play rehearsals, and/or extracurricular activities will occur.
Early Morning School Closing or Delayed Opening. An early morning school closing or delayed opening (1 hour delay=9:00 a.m. and 90 minute delay=9:30 a.m. opening) will be communicated in the following manner:
- Automated phone and email notification to the entire PDS student and parent community
- PDS Website (www.pds.org)
- PDS switchboard recorded message
Delayed-Opening Schedules for Upper School:
One Hour Delay (9:00 a.m.)
9:00-9:45—Period 1 (45 min)
9:50-10:30—Period 2 (40 min)
10:35-11:15—Period 3 (40 min)
11:20-12:00—Period 4 (40 min)
12:05-12:45—Period 5 (40 min)
12:45-1:30—Period 6 LUNCH (starts 5 min later)
1:30-2:20—Period 7 (50 min; unchanged)
(90 Minute Delay (9:30 a.m.)
9:30-10:15—Period 1 (45 min)
10:20-11:05—Period 2 (45 min)
11:10-11:50—Period 3 (40 min)
11:55-12:35—Period 4 (40 min)
12:35-1:10—LUNCH (35 min)
1:10-1:45—Period 5 (35 min)
1:50-2:30—Period 7 (40 min)
2:35-3:15—Period 8 (40 min)
Emergency Early Dismissal: When the decision to close the school is made while school is in session, PDS will inform the community immediately via ConnectEd email/phone as well as by putting all necessary information on our Web site (www.pds.org). NOTE: All School related events/sports are canceled on snow days and early dismissal.
- Plan Ahead. Please talk to your child beforehand when the weather is threatening, and decide where you would like your child to go for safe-keeping. This could be to a friend's or neighbor's house, or to your home, but it would be helpful to have a clearly understood plan in place. You could send a note to the dean with the student that morning, or e-mail the dean directly about the plan.
- Calling PDS. We ask that you do not call the school switchboard but go to the Web site www.pds.org. The switchboard should be open for important calls from other area schools, bus companies, and township police. Students will be allowed to use cell phones or public telephones to contact you.
- Signing Out. Class deans are responsible for all sign-outs for early closings.
- Car—The class dean records the names of students driving home alone or with others. (NJ law states: a driver under 18 may drive family members, plus one other person.) School buses leave PDS at staggered times, after the announced school closing time.
- Student drivers—Senior drivers, or juniors with verbal or written permission from parents to the dean, may leave before announced dismissal time by signing out with their dean.
- Parents picking up—Parents may pick up their children before the announced dismissal time, after written or verbal communication with the class dean.
NOTE: ALL SCHOOL RELATED EVENTS/SPORTS ARE CANCELED ON SNOW DAYS & EARLY DISMISSAL
XIV. COMMUNITY COUNCIL CONSTITUTION
The faculty, students and administration of Princeton Day School establish this constitution as a basis for community government within the upper school. The objectives of community government are as follows:
- To promote closer understanding within the school community by uniting it as one body, while the students, faculty, and administration retain their separate identities.
- To develop leadership and respect for leadership within the school community.
- To develop the responsibility and the reliability of each individual.
- To provide a democratic representative government for the school community.
Article I-The Community Council
Functions and Responsibilities of the Community Council
1. The Community Council shall be a legislative body with certain judicial powers as defined in Article I, section I, paragraph 2.
2. The Community Council shall serve as a center of discussion for all aspects of school life. Any member of the school community may bring problems in school organizations or those pertaining to the honor system or the amending of the constitution to be discussed. If such problems warrant legislation, appropriate action? shall be taken by the council. (Infractions of school rules by individual students can be brought before the Judiciary Committee of the council and the corresponding faculty advisor.)
3. The Community Council shall establish a Judiciary Committee and any other committees it feels necessary for carrying out the objectives of the Community Council. The student-faculty Judiciary Committee has the responsibility for major infractions of school rules and procedures. The committee shall be comprised of eleven students and three faculty. A quorum will consist of nine members; a two-thirds six majority vote is required for any guilty verdict. The following members are to be elected in accordance with the procedures outlined in the Community Council Constitution:
a. Two senior co-heads, elected annually by the entire upper school community.
b. A secretary, elected from the senior or junior class, who shall preside at meetings in the event that both co-heads are absent.
c. The President of Community Council, to serve as an ex-officio member of the committee.
d. Zero to one additional representative from the senior class, depending upon the secretary's position; two to three representatives from the junior class, depending upon the secretary's position; two representatives from the sophomore class; and two representatives from the freshman class.
e. Two faculty representatives.
f. A faculty advisor appointed by the head of school, whose duty is to guide and direct the committee.
4. The Community Council, through its own example, must promote the Princeton Day School concept of community government, as defined in this constitution.
5. It shall be the responsibility of each council representative to uphold the honor system and the constitution and to contribute constructive proposals for and criticism of community government in council meetings. Each representative should exercise his or her vote with conscious consideration for the views of the body that he or she represents.
6. If a complaint arises from the school community about a member of the Community Council, the council shall review the actions of that member and shall take appropriate action.
7. The Community Council shall establish its bylaws and procedures, which shall include its voting procedures.
8. Functions and responsibilities not defined in this constitution shall be under the jurisdiction of the head of school.
Membership and Duties of Office
The Community Council shall be made up of the following members, each of whom has one vote:
1. A president, elected from either the junior or senior class, who shall preside at council meetings and see that the Community Council functions justly and efficiently, according to the objective established in this constitution.
2. A vice president, elected from either the junior or senior class, who shall preside at meetings in the absence of the president and see that the council functions justly and efficiently.
3. Secretary-treasurer, elected from the junior or senior class, who shall take minutes at each council meeting and be responsible for their publication and distribution. The secretary-treasurer shall also be responsible for all council funds.
4. Two representatives from each class who are elected by the class and whose responsibility it is to represent the class in all discussions.
5. A class president from each class whose duty is to coordinate class activities and projects, instill class spirit and leadership, and represent the class in all discussions.
6. The head of upper school and five faculty members who are elected by the faculty and whose responsibility is to represent the faculty in all discussions.
7. There will be up to five representatives of the Parents Association, to be selected by the Parents Association, who shall represent the parents in all discussions.
8. Council representatives and representatives from committees and other organizations within the community whose duties are to coordinate all projects, represent their committee and aid in attaining the goal of a more unified school community. Each committee, though represented on the council, still retains its separate identity. In the event where there is more than one head (the Athletic Association and the Judiciary Committee, for example), the committee will still have only one vote.
9. The dean of council, whose duty is to guide and direct the council.
10. The head of school, who has power of veto over council recommendations.
11. All those present at a Community Council session, whose responsibility is to represent their views in council discussions and in the "sense of the community vote." (The procedure is explained in bylaws.)
Censure or Resignation of Members
1. A petition by one-half of the represented body or a proposal by any member of the council questioning the way in which a particular member is carrying out his duties shall require the council to investigate the complaint and take appropriate action.
2. In the case of a member either being expelled or resigning, the council shall follow one of the following three courses of action:
a. If the member was originally elected in a schoolwide election, the new representative will be chosen through another schoolwide election.
b. If the member was originally elected by the organization that she/he represents, that organization will submit a new member to council within a one-week period.
c. If the president, subject to the approval of the council, deems her/his remaining term of office of insufficient duration, no successor will be chosen.
Members of the Council should regard their office as a serious commitment. Officers with a legitimate reason may be excused from Council meetings if they first notify the President. Each officer is allowed one unexcused absence. Any unexcused absences following the first will result in a detention. Repeated offenses will be cause for further investigation in the manner described in Sections I and II.
Article II-Individual Class Officer
1. All officers of the class government are expected to consistently maintain integrity, promote class unity and spirit and set examples as leaders in the community.
2. It shall be the responsibility of the officers of each class to serve as links between the students of the class and the faculty class advisor and the administration.
3. All class officers, as outlined in section II of this Article, shall attend the class government meetings.
Membership and Duties of Office
Class governments shall be made up of the following members
1. A president, elected on an annual basis who shall:
a. attend and preside over class government meetings;
b. lead, or be involved in, class-sponsored fundraisers, events and all other class-sponsored activities that promote class unity and spirit;
c. report any decisions of the class government to the class;
d. be an ex-officio member of all class committees;
e. have the authority to delegate responsibility;
f. represent the interests of the class in community council.
2. A vice president, elected on an annual basis, who shall:
a. attend class government meetings;
b. preside at class government meetings in the absence of the president.
c. lead, or be involved in, class-sponsored fundraisers, events and all other class-sponsored activities that promote class unity and spirit.
3. A secretary-treasurer, elected on an annual basis, who shall:
a. attend class government meetings;
b. keep a record of all the decisions and discussions of class government meetings;
c. keep an attendance record of the members present at class government meetings;
d. manage all class funds;
e. make all previously stated records publicly available.
4. The class dean, a member of the faculty, who shall:
a. attend class government meetings;
b. enforce the compliance of class officers to the provisions set forth in this Article through whatever means he/she deems fit;
c. officiate over elections.
5. All class elected representatives to various committees and organizations who shall:
a. attend class government meetings;
b. represent the interests of the class in their respective committees and organizations.
Article III-Election Procedure
Officers of the Community Council and Major Committees
The officers of the Community Council and major organizations shall be elected before spring vacation, their terms of office to begin the first week of the third trimester. All students interested in participating in the election must submit their names to the president of the Council at least four weeks before spring vacation, and a list of these students shall be posted. A week shall be allowed for campaigning. For the nomination, the names of these students shall be on a ballot, and every member of the school community must indicate their choices for each office. From this ballot, the three nominees with the most votes are chosen. A week shall be allowed for campaigning. Election ballots are cast by all members of the school community and the nominee with a plurality is chosen. In the case of a tie, a new set of ballots must be drawn up for the students who have tied.
An election calendar will be made up by the president of Community Council and submitted to Community Council for approval by the end of January. This calendar will specify the dates when speeches for all officers will be made and when the casting of ballots will take place.
An interval of no longer than eight days will be allowed between the day on which candidates for a specific office make their final speeches before the upper school and the day of the election.
Those who are eligible to vote in elections for schoolwide offices are: All upper school students and all faculty and administration personnel who meet at least one of these qualifications: teacher in the upper school, coach in the upper school, advisor in the upper school, instructor in the upper school or a person who has a significant responsibility in the upper school.
Class Officers and Representatives to Major Committees
After the election of officers of the council and the heads of the major committees, all classes, including the incoming freshman class for the next academic year, shall hold elections before the beginning of the third trimester for the class officers and representatives to major committees. Each class shall conduct its elections in accordance with procedures outline in Article III, Section I.
Faculty representatives shall be elected yearly in a manner established by the faculty.
Eligibility for Office
A student may run for any number of elected offices, but may hold only one elected office during the term for which he or she was elected.
This constitution may be amended by a two-thirds majority vote of the school community.?If a student, a member of the faculty or the administration feels that an amendment is needed, his or her proposal shall be brought to the Community Council to be discussed and formulated. The Community Council shall submit to the school community a recommendation in writing for or against the proposed amendment and the reasons for the recommendation. There shall be a minimum of one week for the school community to consider the amendment before the vote is taken in a general assembly of the school community.
This constitution will go into effect as soon as a two-thirds majority of the upper school students and a two-thirds majority of the upper school faculty have approved it.
These are the rules under which the Community Council of Princeton Day School governs itself.
ARTICLE I - CONDUCT OF MEETINGS
All official council meetings shall be conducted in the manner deemed fit by the president of the council in accordance with standard parliamentary procedure, as defined in Robert's Rules of Order.
Any person wishing to bring a matter to the attention of the council, as either an announcement, a formal proposal, or a subject for informal debate, must inform the president of his/her wishes no later than three days before he/she intends to present it. The president will inform him/her then whether time will permit at the intended meeting.
The president will draw up an agenda each week, which will be posted no later than the day before the meeting it refers to, and which will also be passed out in the meeting. The agenda will follow the format defined in Robert's Rules of Order.
The order of the agenda will be followed, except in special cases, where it may be changed or suspended by two-thirds majority of members present, or where an item may be removed from the agenda by its proponent(s). In those cases where special announcements need to be made, they may be inserted in the agenda at the discretion of the president or vice-president.
ARTICLE II - VOTING
A quorum shall consist of the presence of two-thirds of the total voting membership. No vote can take place without the required quorum.
A proposal will be considered as having been moved when it has been read to the council by the proposed. When a proposal has been moved, before the president asks for a second, he/she will ask if there are any discussion or informal amendments which, if accepted by the proposer, will become part of the proposal.
A vote on the proposal, once it has been moved and seconded, shall take place when the president of the council, or in his/her absence the vice president, determines that discussion has been brought to a close. He/She will do this by asking if the council is ready for the question, and if there is no objection, he/she will put the proposal to a vote.
A vote will take place when a motion is made and seconded by voting members of the council to call the question, and the motion is passed by a majority of the council present. This motion is not open for discussion.
No vote on a proposal, other than a procedural one, will take place sooner than seven days after the proposal has been written out and presented to the council.
Once a proposal has been moved and seconded it can only be amended by a formal proposal. A vote on a proposed amendment, once it has been moved and seconded, shall take place in the same manner as a vote on a proposal and can take place on the day the amendment is presented to the council.
The vote shall be made by a raising of hands after the official wording has been read by the president of the meeting, or by the person whose motion is being voted upon. If a majority of the council present approves, a vote may be taken by either a roll call or by a secret ballot. Any member of the council may move for a "sense of the community vote." When seconded, such a measure would prompt the following:
a. Those in attendance at a meeting will be entitled to one vote each, acknowledged by a raising of the hands and recorded by the secretary-treasurer.
b. Council members are not permitted to vote in this procedure.
c. The secretary-treasurer shall read aloud the total votes in favor and the total votes against.
Any motion or proposal shall be passed if a majority of the members present votes in its favor, except the following types of proposal that require a two-thirds majority of the members present to approve them:
a. Amendment, repeal, or reconsideration of any part of the constitution, bylaws, or previously voted upon proposals.
b. Expulsion from membership.
c. Special order of business.
d. Both the member vote and the "sense of the community vote" shall be recorded in the Community Council minutes.
If the council passes the appropriate motion, any proposal can be brought before the entire upper school community and an official referendum be taken. The results shall be reported to the council and a final vote can be taken.
When it is impossible for the council to convene and decide on pressing matters that need to be resolved before council could meet, the president of the council may act with the approval of the head of the upper school or the head of school, also subject to final approval of council.
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The president of the Community Council shall be an ex-officio member of all appointed committees, and shall act as a chair if the regular chair is not present.
ARTICLE IV - COMMITTEES
The new members of the council shall take over the duties from the old members as soon as is deemed practical by the new president, or immediately following the Committee Review Procedure, when the Committee Review Procedure has been enacted by the council.
Section II-Judiciary Committee
a. All primary offenses and special referrals from the dean of students are reviewed by the Judiciary Committee. The offender, the faculty advisor and class dean should be present at the hearing. Parents are welcome to attend.
b. The Judiciary committee shall take appropriate action when a student has been judged guilty of breaking any of the rules of the student code.
c. All other procedural rules shall be established at the discretion of the committee.
Other committees, as established by the council, shall function under the procedures set forth at the time of their formation.
Representatives of organizations shall be granted council membership via the Committee Review Procedure.
a. During the first sessions of the newly elected Community Council, all school organizations desirous of council membership shall come before the council to ask for such membership.
b. The president, with the approval of elected members of council, will decide upon a schedule by which organizations are reviewed.
c. The existing council shall use the following criteria in the determination of which organizations are granted council membership:
1. the group is a going concern, as demonstrated by regular meetings and/or activities.
2. the group explores issues of community concern and/or provides a service to the community.
3. the group represents a meaningfully distinct constituency, not already represented in the council. 4. the group has a major and/or continuous impact on the community.
d. A simple majority in favor of council membership for an organization shall immediately provide the group with one vote on council.
e. Organizations granted a council vote shall fully participate in the review of subsequent groups, should there be any.
f. Following the designation of the vote, council shall decide the manner in which each organization chooses its own representative from the following methods:
1. the representative shall be chosen by a school-wide election process, arranged by the president with the approval of council if the organization is considered as having an effect on a significant portion of the entire electorate;
2. the representative shall be chosen by members of the organization itself, in a manner determined by the organization, if such a group has an effect on a smaller potion of the total community;
3. representatives of non-council organizations shall be chosen in the traditional manner for the newly elected council year with the understanding that such organizations must complete the Committee Review Process to gain a vote on council.
g. The Committee Review Process will occur during subsequent years when a two-thirds majority is in favor of such a review.
h. At any time, a proposal may be submitted to the council asking for the review of a current council membership position; such a proposal would require a simple majority to take effect.
i. At any time, a proposal may be submitted to the council requesting representation for a particular organization; such a proposal shall be reviewed by the council in accordance with the Committee Review Procedure.
ARTICLE V - AMENDMENTS
These bylaws can be amended, or suspended for a definite period, by a two-thirds majority of the members present.
These bylaws shall take effect as soon as passed by a two-thirds majority of the council.